Administrative Assistant/Bookkeeper Job at The Prevention Council of Erie County

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Wellness resources

Summary of Duties:
The Administrative Assistant/Bookkeeper is responsible for services and activities related to bookkeeping and accounting management, including but not limited to maintaining accounts payable/accounts receivable, and financial reporting. Additionally, responsible for the agencys human resources and program support. The Administrative Assistant/Bookkeeper must be a self-starter with attention to detail and accuracy and is directly supervised by the Executive Director.

SPECIFIC DUTIES:
Bookkeeping:

• Process payroll and bank reconciliation.

Manages accounts payable and accounts receivable.

• Manage all fiscal records, policies and procedures consistent with the various funding body requirements.
• Collaborate with Executive Director and Accountant to maintain and prepare program and agency budgets.
• Function as liaison with all program funding bodies and others regarding routine financial matters.
• Ensure appropriate authorization for expenditures, prepare checks, and carry out cash transactions.
• Invoice for program services.

Human Resources:

• Maintain employee records and benefit packages ensuring confidentiality.
• Coordinate and manage vendor relations regarding employee health benefits.
• Maintain staff PTO and report monthly to individual staff and executive director.

Coordinate new employee requirements for hire.

Program Support:

• Manage general office operations, order program supplies and provide administrative support to ensure efficiency.
• Maintain databases for monthly statistics, mailings, donors, etc.

Maintains office inventory.

Assist with agency events.

• Fulfills other duties as required by the Executive Director.

QUALIFICATIONS:

Associates Degree in Business Administration with 2 years verifiable experience in bookkeeping and
accounting
Or
Certification in Office Management with 3 years verifiable experience in bookkeeping and accounting

**Excellent Benefits Package:
403 B Pension Plan
Health and Dental Insurance
Flexible Spending Account
Paid Time Off

Salary Range $39,000 to $44,000

Please send resume and cover letter to jobs@thepreventioncouncilec.org

NO PHONE CALLS PLEASE