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The Prevention Council of Erie County

Administrative Assistant/Bookkeeper Job at The Prevention Council of Erie County

The Prevention Council of Erie County, Buffalo, NY, United States

Job Description

Job Description
Summary of Duties: 
The Administrative Assistant/Bookkeeper is responsible for services and activities related to bookkeeping and accounting management, including but not limited to maintaining accounts payable/accounts receivable, and financial reporting. Additionally, responsible for the agency’s human resources and program support. The Administrative Assistant/Bookkeeper must be a self-starter with attention to detail and accuracy and is directly supervised by the Executive Director.
 
SPECIFIC DUTIES:
Bookkeeping: 
  • Process payroll and bank reconciliation.
·         Manages accounts payable and accounts receivable.
  • Manage all fiscal records, policies and procedures consistent with the various funding body requirements. 
  • Collaborate with Executive Director and Accountant to maintain and prepare program and agency budgets.
  • Function as liaison with all program funding bodies and others regarding routine financial matters.
  • Ensure appropriate authorization for expenditures, prepare checks, and carry out cash transactions.
  • Invoice for program services.
 
Human Resources:
  • Maintain employee records and benefit packages ensuring confidentiality.
  • Coordinate and manage vendor relations regarding employee health benefits.
  • Maintain staff PTO and report monthly to individual staff and executive director. 
·         Coordinate new employee requirements for hire.
 
Program Support:
  • Manage general office operations, order program supplies and provide administrative support to ensure efficiency.
  • Maintain databases for monthly statistics, mailings, donors, etc. 
·         Maintains office inventory.

·         Assist with agency events.

  • Fulfills other duties as required by the Executive Director.
QUALIFICATIONS:
 
            Associate’s Degree in Business Administration with 2 years verifiable experience in bookkeeping and 
accounting 
                                                Or
Certification in Office Management with 3 years verifiable experience in bookkeeping and accounting 
 
 
**Excellent Benefits Package: 
403 B Pension Plan
Health and Dental Insurance
Flexible Spending Account
Paid Time Off 
 
Salary Range $39,000 to $44,000
 
Please send resume and cover letter to jobs@thepreventioncouncilec.org
 
NO PHONE CALLS PLEASE