Accounting Specialist Job at Elite Alliance in Rochester

Elite Alliance is a leading luxury provider of Real Estate consulting, boutique-resort Hospitality management and rental services, and vacation home Exchange.

Our mission at Elite Alliance is to transform luxury real estate ownership into exceptional opportunities, seamless travel adventures, and lifelong memories.

When combined, our three divisions (Real Estate, Hospitality, and Exchange) act as a full-service turnkey operation for developers and residence club managers in search of success in the luxury resort development sector. We have over 30 years of achievements in pioneering real estate, management, and travel concepts that continue to shape the industry.

Our Team Members are located around the world working for our corporate office or one of our managed properties. We continue to set the standard for excellence in fractional real estate consulting, hospitality management and vacation exchange, always guided by commitment to our core values.

Would you like to be a part of the Elite Alliance Team?

We are looking for Accounting Specialist to join our team. This position is a key support to Elite Alliance’s corporate divisions and managed resorts, in all aspects of accounting. Team member primarily carries out day-to-day accounts receivable receipts and deposits, weekly accounts payable payments, and assists with audits or fact-checking, prepares and runs reports, enters data or transactions, to keep the accounting records up to date. Will be cross-trained in other areas included below.

The team member must possess an extreme attention to detail and accuracy. The ideal candidate will have a wealth of history demonstrating the ability to work independently, think critically, and communicate effectively.

Essential Position Functions and Responsibilities

• Accounts Payable and related oversight for multiple entities
  • Input invoices, obtain and maintain W-9 records, prepare check runs, mail owner commission statements, or other tasks as needed.
  • For debit card (petty cash) and credit card accounts, input charges with backup, calc reimbursement.
  • Manage W-9 and 1099’s process, prepare and file 1099’s.
• Accounts Receivable and related oversight for multiple entities
  • Process monthly/quarterly invoices and daily deposits, apply cash receipts and upload imports.
  • Process ACH Direct Debits i.e. autopay in bank.
  • Manage database of payment history, comment information, name and address changes and general account information.
  • File and pay sales tax and other taxes, based on provided information
• Provide service responses to Clients and Vendors on billing and collection inquiries.
• Treasury and Record keeping
  • File and maintain accounting records.
  • Process in bank and enter in QuickBooks - Internal and external ACH/Wire transactions.
• General Ledger
  • Import or Assist with importing payroll journal entries, when needed.
  • Occasionally assist with general ledger entries and budget maintenance in QuickBooks.
• Office Support - Assist with postage, shipping, supply order needs.

Accordingly, you may be expected to perform other tasks and duties as needed or as directed.

Education, Experience, and Knowledge

• Associate degree in accounting, Business, or Finance. Bachelor’s degree is preferred.
• Minimum Two (2) years working in an accounting or finance role. Longer experience preferred. Experience and/or training in a similar position in hospitality or property management industry; preferably in a luxury setting is a plus.
• Working knowledge of QuickBooks online and desktop software, Enterprise desktop a plus.
• Basic understanding of GAAP accounting principles.
• Proficient in Microsoft Office, including but not limited to: Teams, Excel (intermediate), Word, Outlook, and SharePoint.
• Ability to think critically and have a strong attention to detail.
• Excellent analytical and math skills.
• Must be self-driven, work independently and have ability to multitask.
• Effective time management to prioritize tasks and ability to adhere to deadlines.
• Maintain appropriate levels of confidentiality when interacting with employees, customers, and/or vendors.

We have a great benefits package and a travel perk.