Expeditors is hiring: Accounting Agent in Austin
Expeditors, Austin, TX, United States
Become a member of a global community! The international logistics industry is an integral piece of the global trade puzzle; we make the world go round. Global supply chain management is what we do, and at the heart of Expeditors you will find professionalism, leadership, and a friendly environment, all of which foster an innovative, customer service-based approach to logistics. Expeditors is a global logistics company headquartered in Seattle, Washington. As a Fortune 500 company, we employ over 19,000 trained professionals in a worldwide network of over 350+ locations across six continents. Expeditors satisfies the increasingly sophisticated needs of international trade through customized solutions and seamless, integrated information systems.
Our Mission is to recruit, train, and retain the very best logistics and technical experts the world over. We love to promote from within - more than 50 percent of our employees have been at Expeditors for five years or more. Our high retention rate is influenced by a unique compensation program for positions that are more than just jobs - they're chances to grow, do what you love and build a career with us!
Major Duties and Responsibilities
Setup and maintain Service Provider account in exp.o GCI.
Record payable header in exp.o Accounting system upon receipt and distribute to Internal Staff for allocation details.
Review and submit payable detail in exp.o Accounting system, ensuring overhead expenses are allocated to the correct cost center, operational costs are matched against the appropriate provision.
Verify Service Provider payables by reconciling to Service Provider Statements, ensure invoices are approved in time to meet established payment cycle.
Schedule and prepare payments in exp.o Accounting system and the Banking system.
Maintain a filing system in accordance to internal and local document retention policies (i.e. upload the invoice to the payable and the vendor statement to the payment in exp.o Accounting).
Proactively identify problem accounts and follow up exceptions prior to submitting the payable via email/telephone to effectively resolve issues through building key relationships with Service Providers and Internal Staff.
Assist in Internal Control Evaluations and Internal/External Audits by preparing required information/documentation.
Support Accounting Department with miscellaneous projects and assignments.
Promote compliance in diligently following all company policies and regulations and performing the task at hand with outstanding integrity and pride.
Responsible for ensuring all of their accounts invoices are sent out timely.
Follow on invoices and escalate as needed
Communicate issues to billing departments and record clear collection notes.
- Following OI account balances of some specific clients ensuring all invoices are recorded under correct reference and matched.
- Following Prepaid Expenses and Accrued Expenses of the branch to ensure all expenses are recorded under correct code.
- Reviewing weekly Service Provider payment plan by comparing company systems (exp.o) & Soft records and approving the payment plan.
- Processing Service Providers payable timely and requesting draft payment via company systems (exp.o)
- Assisting preparation of monthly declarations.
+ High School diploma or equivalent
+ Good accounting knowledge
+ Effective interpersonal skills, including proven abilities to listen, comprehend, effectively communicate clearly and concisely to obtain positive results
+ Pro-active approach, strong organizational skills
+ Good computer skills (MS Excel, MS Word)
+ Fluent in English
+ Experience in Logistics Industry is prefered.
Expeditors offers excellent benefits:
+ Paid Vacation, Holiday, Sick Time
+ Health Plan: Medical
+ Life Insurance
+ Employee Stock Purchase Plan
+ Training and Personnel Development Program
+ Growth opportunities within the company