Accounting Assistant Job at Express Employment Professionals - Concord, CA in Co

We are seeking a detail-oriented and motivated Industrial Accounting Assistant to join our finance team. The ideal candidate will assist with financial record-keeping, accounts payable/receivable, manage project budgets and support the overall financial operations within our industrial sector. This role is critical in ensuring accurate financial reporting and compliance with industry regulations.

Responsibilities:

Accounts Payable & Receivable Management:

• Oversee the complete accounts payable cycle, including invoice verification, approval, and payment processing, ensuring compliance with company policies.
• Manage accounts receivable by generating invoices, tracking payments, and following up on overdue accounts to minimize outstanding balances.

Financial Reporting & Analysis:

• Contribute to the preparation of detailed financial statements, including balance sheets, income statements, and cash flow statements, to support management decision-making.
• Analyze financial data to identify trends, anomalies, and areas for cost savings, providing actionable insights to senior management.

Data Entry & Financial Record Maintenance:

• Input and maintain accurate financial records in the accounting software, ensuring data integrity and timely updates.
• Develop and maintain organized filing systems for financial documents, including contracts, invoices, and receipts, for easy access and compliance.

Budgeting & Forecasting Support:

• Assist in the preparation of annual budgets, working closely with department heads to gather necessary financial data and assumptions.
• Monitor budget performance, preparing variance reports to highlight discrepancies and facilitate discussions with management.

Internal Controls & Compliance Monitoring:

• Support the implementation and maintenance of internal control systems to ensure the accuracy of financial reporting and prevent fraud.
• Assist in regulatory compliance efforts by preparing necessary documentation and ensuring adherence to accounting standards and policies.

Vendor & Client Communication:

• Serve as a primary point of contact for vendors and clients regarding payment inquiries, resolving discrepancies, and building strong professional relationships.
• Conduct periodic reviews of vendor contracts to ensure compliance and identify potential savings or renegotiation opportunities.

​Qualifications:

• Proficient with Excel
• Accounting 
• Payroll
• QuickBooks Online 
• Managing Project Budgets 
• Experience working in an industrial environment