Accounting Specialist Job at Trinity Health - IHA in Ann Arbor

POSITION DESCRIPTION:

The Accounting Specialist is responsible for assisting in payables processing for specified companies, filing, preparation of petty cash reimbursements, daily cash reporting and deposits. Assists in month-end cash journal entry preparation, reviews and verifies certain vendor invoices and other such duties as may be assigned.

ESSENTIAL JOB FUNCTIONS:

1. Prepares Daily Cash Reports and deposits.
2. Reviews drug vendor invoices for accuracy.
3. Processes petty cash reimbursements.
4. Investigates problems that vendors or purchasing agents have with obtaining payment for bills.
5. Audits invoices against purchase orders, researches discrepancies, and approves for payment. Files paid invoices & payroll forms as needed.
6. Prepares assigned monthly journal entries (primarily cash transactions).
7. Prepares vouchers, invoices, checks, account statements, reports and other records, and reviews for accuracy.
8. Reconciles assigned statements (AmEx, Visa, utilities, loan payments, others as assigned).
9. Completes monthly use tax return.
10. Assigns project numbers and maintains work in progress logs for Capital Projects.
11. Completes annual work related to 1099 and PPT.
12. Distributes monthly report of detail trial balances.
13. Data entries into Access database for certain deposits.
14. Compiles and sorts documents, such as invoices and checks, substantiating business transactions.
15. Verifies and posts details of business transactions, such as funds received and disbursed, and totals accounts to ledgers or computer spreadsheets and databases.
16. Computes and records charges, refunds, cost of lost or damaged goods, freight charges, rentals, and similar items.
17. Extracts and reconciles general ledger accounts with various registers, reconciles bank statements.
18. Codes data for input to financial data processing system according to company procedures.
19. Monitors loans and accounts payable and receivable to ensure that payments are current.
20. Other duties as assigned.

ORGANIZATIONAL EXPECTATIONS:

1. Creates a positive, professional, service-oriented work environment by supporting the mission and values of both IHA and Trinity Health.
2. Must be able to work effectively as a member of the Finance team.
3. Successfully completes IHA's "The Customer" training and adheres to IHA's standard of promptly providing a high level of service and respect to internal or external customers.
4. Maintains knowledge of and complies with IHA standards, policies and procedures.
5. Maintains general knowledge of IHA office services and in the use of all relevant office equipment, computer and manual systems.
6. Maintains strict confidentiality in compliance with IHA guidelines.
7. Serves as a role model by demonstrating exceptional ability and willingness to take on new and additional responsibilities. Embraces new ideas and respects cultural differences.
8. Uses resources efficiently.
9. If applicable, responsible for ongoing professional development - maintains appropriate licensure/certification and continuing education credentials; participates in available learning opportunities.

MEASURED BY:

Performance that meets or exceeds IHA CARES Values expectation as outlined in IHA Performance Review document, relative to position.

ESSENTIAL QUALIFICATIONS:

EDUCATION: Associates Degree in Accounting or equivalent combination of education and experience.

CREDENTIALS/LICENSURE: n/a

MINIMUM EXPERIENCE: 1 or more years' work experience directly supporting the accounts payable function for at least a mid-size company, with healthcare bookkeeping experience strongly preferred.

POSITION REQUIREMENTS (ABILITIES & SKILLS):

1. Knowledge of legal requirements and reporting regulations affecting accounts payable functions.
2. Proficiency in multi-tasking and meeting sensitive deadlines in a fast-paced environment with a personal commitment to producing the highest quality work and providing extraordinary customer service; demonstrated ability to effectively follow through on assigned projects.
3. Proficient in operating a standard desktop and Windows-based computer system, including but not limited to, Microsoft Word and Excel, intranet and computer navigation. Ability to use other software as required while performing the essential functions of the job.
4. Excellent communication skills in both written and verbal forms, including proper phone etiquette.
5. Ability to work collaboratively in a team-oriented environment; courteous, professional and friendly demeanor.
6. Ability to work effectively with various levels of organizational members and diverse populations including IHA staff, providers, vendors, external customers and others as necessary.
7. Good organizational and time management skills to effectively juggle multiple priorities and time constraints in a fast-paced environment.
8. Ability to exercise sound judgment and problem-solving skills.
9. Ability to maintain any organizational information in a confidential manner.
10. Successful completion of IHA competency-based program within introductory and training period.

MINIMUM PHYSICAL EXPECTATIONS:

1. Physical activity that often requires keyboarding, filing and phone work.
2. Physical activity that often requires extensive time working on a computer and sitting.
3. Physical activity that sometimes requires walking, bending, stooping, reaching, and/or twisting.
4. Physical activity that sometimes requires lifting, pushing and/or pulling under 30 lbs.
5. Specific vision abilities required include close vision, depth perception, peripheral vision and the ability to adjust and focus.
6. Manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator and other office equipment.
7. Must hear and speak well enough to conduct business over the telephone or face to face for long periods of time in English.

MINIMUM ENVIRONMENTAL EXPECTATIONS:

This job operates between working in a typical office environment which involves interruptions and interactions with people which can be stressful at times.