Grimes Insurance Agency Inc is hiring: Executive Assistant in Lubbock
Grimes Insurance Agency Inc, Lubbock, TX, United States
Benefits:
401(k)
401(k) matching
Bonus based on performance
Company parties
Competitive salary
Dental insurance
Health insurance
Paid time off
Opportunity for advancement
About Us: Grimes Insurance Agency, Inc. is a well-established, client-focused insurance agency committed to providing exceptional service and tailored insurance solutions. We are looking for a highly organized and proactive Executive Assistant to support our leadership team, contributing to the overall efficiency of our business operations.
Job Summary: The Executive Assistant will provide high-level administrative support to the executive leadership team, including managing schedules, coordinating meetings, handling communications, and performing a variety of tasks to ensure the smooth running of the office. This role requires a motivated individual with excellent communication skills, the ability to multitask, and a keen attention to detail.
Key Responsibilities:
Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
Coordinate internal and external meetings, including preparation of meeting materials and agendas.
Handle and prioritize all incoming communications, including emails, phone calls, and letters.
Prepare reports, presentations, and other documents as needed by the executive team.
Assist with the preparation of confidential and sensitive materials including employee related documents.
Serve as a liaison between the executive team and internal/external stakeholders.
Support the leadership team in organizing and executing company events, presentations, and other projects.
Perform general administrative tasks such as electronic filing, copying, and data entry.
Manage office supplies and handle other office management duties as needed.
Qualifications:
Proven experience as an Executive Assistant, Administrative Assistant, or similar role.
Strong organizational skills with the ability to multitask and prioritize effectively.
Excellent verbal and written communication skills.
Proficiency in MS Office (Word, Excel, PowerPoint, and Outlook).
Ability to work independently with minimal supervision.
High level of professionalism, discretion, and confidentiality.
Strong attention to detail and problem-solving skills.
Familiarity with the insurance industry is a plus, but not required.
Benefits:
Competitive hourly base pay based on experience.
Health, dental insurance.
Paid time off and holidays.
401(k) with company match.
Opportunities for career development and growth within the company.