Executive Assistant Job at Grimes Insurance Agency, Inc. in Lubbock

Benefits:

• 401(k)
• 401(k) matching
• Bonus based on performance
• Company parties
• Competitive salary
• Dental insurance
• Health insurance
• Paid time off
• Opportunity for advancement

About Us:
Grimes Insurance Agency, Inc. is a well-established, client-focused insurance agency committed to providing exceptional service and tailored insurance solutions. We are looking for a highly organized and proactive Executive Assistant to support our leadership team, contributing to the overall efficiency of our business operations.

Job Summary:
The Executive Assistant will provide high-level administrative support to the executive leadership team, including managing schedules, coordinating meetings, handling communications, and performing a variety of tasks to ensure the smooth running of the office. This role requires a motivated individual with excellent communication skills, the ability to multitask, and a keen attention to detail.

Key Responsibilities:

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Coordinate internal and external meetings, including preparation of meeting materials and agendas.
• Handle and prioritize all incoming communications, including emails, phone calls, and letters.
• Prepare reports, presentations, and other documents as needed by the executive team.
• Assist with the preparation of confidential and sensitive materials including employee related documents.
• Serve as a liaison between the executive team and internal/external stakeholders.
• Support the leadership team in organizing and executing company events, presentations, and other projects.
• Perform general administrative tasks such as electronic filing, copying, and data entry.
• Manage office supplies and handle other office management duties as needed.

Qualifications:

• Proven experience as an Executive Assistant, Administrative Assistant, or similar role.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent verbal and written communication skills.
• Proficiency in MS Office (Word, Excel, PowerPoint, and Outlook).
• Ability to work independently with minimal supervision.
• High level of professionalism, discretion, and confidentiality.
• Strong attention to detail and problem-solving skills.
• Familiarity with the insurance industry is a plus, but not required.

Benefits:

• Competitive hourly base pay based on experience.
• Health, dental insurance.
• Paid time off and holidays.
• 401(k) with company match.
• Opportunities for career development and growth within the company.