BizTek People, Inc. | APA International Placement Consultants

Executive Assistant Job at BizTek People, Inc. | APA International Placement Con

BizTek People, Inc. | APA International Placement Consultants, New York, NY, United States

Job Description:

Acting as a primary point of contact for the executive, communicating (ie. answering / screening call) on behalf of the Head of the FID
Managing an executive calendar including appointments, meetings and events and ensure there are no conflicts, for Head of FID
Managing travel logistics, including accommodation, transportation and some meals for the Head of FID
Maintaining professionalism and strict confidentiality with all materials for the Head of FID
Multitask in a high pace environment in support of the Head of FID and his 8 direct reports
Monitor / approve expense reports in the absence of the Head of FID
Handling office management duties: ordering business cards, supplies (i.e notebooks, pens, staplers, envelopes etc) call on maintenance of the copier if it’s out for the Fixed Income Division
Manage and coordinate schedules for our senior level executive visitors.
Liaison between many groups
BACK up Head of Equity division in the absence of her assistant
Handle distribution of the mail occasionally

Skills:

5 to 7 years’ of administrative or executive assistant experience, preferably on a trading floor
HS diploma, some college preferred
Experience in performing multiple tasks and working with varying team members
Strong interpersonal and written communication skills and telephone etiquette
Ability to work effectively with a wide range of people
High attention to detail and accuracy
Necessary software skills – Microsoft Suite
Ability to maintain confidentiality of records and information
Strong organizational skills
Ability to work independently and as a team

Skills Required:

Additional

Education:

HS diploma, some college preferred