Executive Assistant Job at DYNAMIC EDUCATIONAL SYSTEMS INC in Dayton

Position Title: Executive Assistant

Classification: Non-Exempt

Reports To: Center Director

Shifts available:

• 1st shift M-F, 8am-5pm

Pay Range: $20.88

About Dayton Job Corps

Job Corps’ national mission is to educate and train highly motivated young people, ages 16-24, for successful careers in the nation’s fastest-growing industries. Here at Dayton Job Corps Center, we support their mission by teaching eligible young people, the skills they need to become employable and independent, and place them in meaningful jobs or further education. Students here have access to room and board while they learn skills in specific training areas for up to three years. The program helps them to complete their high school education, trains them for meaningful careers, provides transitional support services, and assists them with obtaining employment. Job Corps graduates either enter the workforce or an apprenticeship, go on to higher education, or join the military.

Purpose: Reports to the Center Director. Responsible for performing a variety of secretarial and administrative duties that support the efforts of the Center Director and require discretion. Ensures efficiency in reporting and compliance with government, corporate, and management directives.

Your Responsibilities:

• Performs a variety of secretarial/clerical duties, including dictation and transcription of correspondence, reports, and other documents.
• Serves as the center’s documents coordinator, maintaining the library of Regional, national, and DESI corporate bulletins, field instructions, information notices, PRH change notices, center operating procedures, and DESI operating procedures.
• Receives telephone calls and visitors, tactfully referring them to the appropriate individual if the CD is not available.
• Maintains a calendar of events, schedules, and appointments; makes travel arrangements; takes minutes of meetings.
• Coordinates meeting arrangements, such as time, place, attendees, agendas, and minutes.
• Maintains correspondence control log, coordinates preparation of special reports; maintains control of reports due in or out of the center; maintains the central library of
• required documents, handbooks, directives, etc.
• Acts as the liaison between the CD and center staff, community contacts, and customers.
• Coordinates the preparation of center operating procedures and maintains current and revised versions in compliance with corporate procedures.
• Participates in the development of new and revised policies and procedures and written center operating procedures affecting areas of center directorate assignments.
• Models, mentors, and monitors the positive normative culture of the center.
• Acts as a responsible custodian for the assigned center property.
• Reports violations of ethical behavior.
• Suggests opportunities for continuous operational improvement and reduction of waste.
• Identifies and reports environmental health and safety concerns.

Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

Requirements

Education: High school diploma or equivalent

Experience: Two years of related experience in counseling, social work, rehabilitation, vocational guidance or working with youth.

Skills/Abilities:

• Ability to promote the Career Success Standards (CSS) by modeling appropriate behaviors, mentoring students when necessary, and monitoring both positive and negative behaviors through interventions

• Strong organizational skills

• Excellent verbal and written communication skills

• Computer proficiency

Minimum Eligibility Qualifications

• I-9 documentation required to verify authorization to work in the United States

• Ability to pass pre-employment drug test and background check

Additional Requirements: Must have valid driver's license and adequate vehicle insurance coverage.

This job description is not a comprehensive listing of all duties or responsibilities that are required for this position and may be updated. In the event of change of duties, the employee will be notified.

Living Dynamic

We believe that every role matters and that every customer, both internal and external, should feel empowered to be the best that they can be. Dynamic Workforce Solutions is a place where passion meets purpose and results in excellence.

Diversity is at the heart of our business. It is key to our people’s passion for serving individuals and communities who seek to build a stronger workforce. We strive to create a work environment that provides all our team members with equal access to information, development, and opportunity. Furthermore, our commitment to diversity and inclusion is deeply rooted in the values instilled by our Four Cornerstones and commitment to Extreme Customer Service. We recognize that differences in age, race, gender, nationality, sexual orientation, physical ability, thinking style and background bring richness to our work environments. Such differences help us connect better with the workforce development needs of people we serve in our communities. We believe that attracting, developing, and retaining a base of employees that reflects the diversity of our customers is essential to our success.

EXPERIENCE EXTREME CUSTOMER SERVICE

Equal Opportunity Employer

Dynamic Workforce Solutions is an equal opportunity employer/program and auxiliary aids and services are available upon request to individuals with disabilities.

EEOC).