Executive Assistant to Rainmaker (Real Estate) Job at Legacy Properties A Sarah

The Executive Assistant will provide high-level administrative support to the Rainmaker in order to maximize productivity, efficiency, and success. The role involves a combination of project management, communication, customer service, and operational tasks designed to streamline the Rainmaker's business, both internally and externally.

This is an opportunity to see real estate business inside and out. The opportunity is limitless. 

Key Responsibilities:

Administrative Support:

• Calendar Management: Schedule and coordinate meetings, showings, and client appointments for the Rainmaker, ensuring there are no conflicts and all necessary materials are prepared in advance.

• Travel Arrangements: Plan and organize travel, including flights, hotels, and transportation for business trips or events.

• Email and Phone Management: Screen and prioritize emails and phone calls. Respond to routine inquiries and ensure timely follow-up on urgent messages.

• Document Preparation: Create and maintain documents, presentations, contracts, and marketing materials for the Rainmaker. This includes preparing listing packets, sales presentations, and other client-facing documents.

Client Relationship Management:

• Client Communication: Handle correspondence with clients, prospects, and business partners. Ensure the Rainmaker’s clients feel valued and are kept informed throughout the buying/selling process.

• Follow-up & Lead Tracking: Assist with the follow-up on leads and clients, tracking where each is in the sales pipeline. Help ensure no leads are lost, and clients’ questions are answered in a timely manner.

Marketing & Social Media Support:

• Marketing Campaigns: Assist in the development and execution of marketing plans, including social media posts, email newsletters, and print materials.

• Event Coordination: Help organize client events, open houses, seminars, and other business activities to generate leads and retain clients.

Project Management:

• Workflow Optimization: Implement systems to improve workflow and ensure the smooth operation of the Rainmaker's real estate business.

• Team Liaison: Coordinate communication between team members, contractors, and other stakeholders involved in transactions and staff communication.
  Including but not limited to addressing corrective measures. 

Financial and Transactional Support:

• Transaction Coordination: Track important deadlines, documents, and escrow updates for real estate transactions. Help ensure that contracts are in order, signed on time, and that all parties meet their obligations.

• Expense Management: Assist with budgeting, invoicing, and managing expenses, ensuring proper documentation is submitted for business-related spending. Including monthly ROI reports to the needed staff members. 

Office Management:

• Supply Ordering: Manage office supplies, including stationary, business cards, and promotional materials.

• Technology Assistance: Help troubleshoot minor technical issues and assist in managing the Rainmaker's CRM or other business software tools.

Ideal Candidate:

The ideal Executive Assistant for a Rainmaker is highly organized, self-motivated, and can balance multiple responsibilities simultaneously. They should be comfortable working in a dynamic and fast-paced environment, and have the ability to prioritize and adapt quickly to changing situations. The Executive Assistant will play a critical role in ensuring the success of the Rainmaker’s real estate business by supporting the operational side of the business while also helping maintain strong relationships with clients and partners.

This role provides significant opportunity for growth and advancement, especially for someone who is passionate about real estate and wants to develop a deep understanding of the industry.