Executive Administrator Job at Docstrats in Albany

Job Description
Position Summary:

The Executive Assistant will provide comprehensive administrative and personal support to the Director, helping to manage both business and personal tasks. This is a hybrid role, requiring strong organizational skills, the ability to work independently, and the flexibility to assist with various needs, including drafting emails, calendar management, travel arrangements, errand running, and other executive-level support.

Key Responsibilities:

• Provide high-level administrative support to the Director, ensuring efficiency in daily operations
• Manage the Director's calendar, email responses, scheduling meetings, appointments, and personal engagements
• Handle travel arrangements, including booking flights and travel accommodations and managing itineraries
• Organize and prioritize emails, correspondence, and calls; assist with responses as necessary
• Process health insurance claims
• Run personal and professional errands, as needed
• Assist with event planning, coordinating both internal and external events
• Prepare reports, presentations, and documents as needed for meetings
• Manage personal tasks such as appointments, household services, and other personal errands
• Maintain confidentiality and exercise discretion with sensitive information
• Proactively anticipate needs and provide support without waiting for direction
• Assist with any special projects as required

Qualifications:

• Minimum of 3 years of experience as an Executive Assistant or similar administrative or management role
• Highly organized with excellent time management skills
• Must have health insurance claims experience
• Self-motivated, proactive, and able to work independently with minimal supervision
• Excellent communication skills, both verbal and written
• Strong problem-solving abilities and adaptability in managing various tasks
• Experience managing calendars, arranging travel, and handling personal tasks
• Tech-savvy with proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Suite
• Ability to multitask and prioritize in a fast-paced environment
• Professional demeanor with a positive and approachable attitude
• Previous experience in healthcare or a similar field is a plus but not required

Benefits:

• Competitive salary
• Health, dental, and vision insurance
• Paid time off (PTO)
• Flexible work environment (hybrid role)
• Opportunities for career growth and professional development

How to Apply:

Interested candidates should submit a resume and cover letter to Donna.Servideo@higherstrats.com We are excited to welcome a capable and enthusiastic Executive Assistant to our growing team!