Executive Administrator Job at Steele Creek Community Place in Charlotte

**Onsite Location is on the Christ the King Campus in Steele Creek, NC**Position Overview:

The Executive Administrator will support the Executive Director/Operations Manager, Board of Directors and senior leadership team in a variety of administrative and organizational tasks. This role provides an excellent opportunity to gain insight into the operations of a nonprofit organization and develop skills in executive administration and organizational management.

Key Responsibilities:

Administrative Support:

• Assist with managing the Executive Director/Operations Manager calendar, including scheduling meetings, appointments, and events.
• Prepare and organize documents, reports, and presentations for executive meetings and briefings.
• Handle confidential information with discretion and professionalism.

Communication and Coordination:

• Draft and proofread correspondence, including emails, letters, and reports.
• Coordinate and manage internal and external communications on behalf of the Executive Director/Operations Manager.
• Facilitate communication between the Executive Director/Operations Manager and board members, staff, and external stakeholders.

Meeting and Event Management:

• Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
• Assist in planning and organizing events, such as board meetings, fundraising events, and community outreach activities.

Project Assistance:

• Provide support for special projects and initiatives led by the Executive Director/ Operations Manager or senior leadership.
• Conduct research and gather information as needed for various projects and reports.
• Assist in tracking and managing project timelines and deliverables.

Office Management:

• Assist with general office duties, including managing office supplies, handling mail, and maintaining office organization.
• Support the onboarding process for new staff and volunteers, including preparing orientation materials.

Qualifications:

• Currently pursuing or recently completed a degree in Business Administration, Nonprofit Management, Communications, or a related field.
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.
• Attention to detail and ability to handle sensitive information with confidentiality.

Preferred Skills:

• Previous experience in administrative or executive support roles is a plus.
• Familiarity with nonprofit operations and governance.
• Basic knowledge of project management tools and techniques.

Benefits:

• Hands-on experience in executive administration and nonprofit management.
• Opportunity to work closely with senior leadership and gain insights into nonprofit operations.
• Networking opportunities with professionals in the nonprofit sector.