Administrative Coordinator II Job at Point Solutions Group in Englewood

Do you excel at creating a welcoming environment, have an eye for detail, manage multiple tasks while staying calm under pressure? Come join our team of administrative professionals! As an Administrative Coordinator II, you will support the front desk operations of our facilities while providing top-notch customer service to internal and external parties.

Internally, you will coordinate proactive, administrative support for multiple leaders at the Manager and Director levels. Externally, you'll welcome, direct and announce all visitors in a professional demeanor, screen and badge each visitor in accordance with security procedures, and answer and direct all incoming calls in a courteous manner.

In addition to providing stellar customer service, you'll receive, sort and distribute daily mail deliveries, facilitate shipping and receiving of office items, and process envelope postage, to include UPS and FedEx shipping labels.

You'll be responsible for maintaining office and breakroom supplies, scheduling office equipment maintenance, and coordinating conference room set-up, catering and IT equipment requests.

You'll prepare and submit expense reports and purchase requisitions, and maintain contact information and filing system processes.

You will also be responsible for timely execution of all clerical duties including copying, scanning, faxing, filing and data entry.

You'll liaise with Human Resources and Security in new employee orientation tasks for your facility, and you will also be required to contribute to the completion of various projects and goals for Administration, Human Resources and Security.

Qualifications You Must Have:

• Proficient knowledge of Microsoft Office tools, including Word, Excel and PowerPoint is required.
• Must have general knowledge of administrative practices, to include clerical duties such as data entry, filing and utilizing office equipment.
• Must have experience with maintaining a secured facility, or working in a military or Department of Defense environment.
• Professional demeanor and excellent communications skills required, including the ability to manage a multi-line phone system.
• Must be extremely dynamic, demonstrate initiative, and have the ability to multi-task in a very fast paced-environment.
• Must be able to solve a variety of problems of moderate scope and complexity, and contribute to projects and goals.

Qualifications We Prefer:

• Experience with Microsoft collaboration tools such as Teams and SharePoint
• Experience with Security and Safety protocols
• Experience with Concur Travel and Expense platform or other travel management system

Education: High School Diploma or GED Equivalent and 2 years of administrative experience.

Required

• SCANNING
• FAXING
• MICROSOFT OFFICE
• PHONE SYSTEM
• SCHEDULING

Additional

• ADMINISTRATIVE SUPPORT
• CUSTOMER SERVICE
• RETAIL SALES
• FRONT DESK
• MICROSOFT SHAREPOINT
• AEROSPACE
• MICROSOFT POWERPOINT
• CUSTOMER SERVICE ORIENTED
• OPERATIONS
• MAINTENANCE
• DATA ENTRY
• HUMAN RESOURCES
• FEDEX
• EXCEL
• FILING
• UPS
• CLERICAL
• SHIPPING
• SHAREPOINT
• CATERING
• INCOMING CALLS