University of the Pacific
Manager
University of the Pacific, San Francisco, California, United States, 94199
Position Information
Job Title
Manager
Department
Dental Administration
Campus
San Francisco
Posting Number
201303872P
Full or Part Time
Full Time
Open Date
11/22/2024
Open Until Filled
Yes
Position Summary Information Reporting to the Executive Associate Dean (EAD), manages the operations and administrative support functions for the Dean's Office, and manages and provides leadership to the administrative staff. University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees. Essential Functions Manage and maintain appropriate support for Dean and EAD to ensure efficient handling of work; provide oversight/delegation of daily work and assignments to include: schedule meetings, appointments, and travel arrangements review meeting calendar and confirm appointments prepare correspondence, agendas, minutes, reports maintain electronic files manage special projects and events as needed develop process guides and reverse calendars for events manage staff coverage Lead, evaluate and coach staff; provide timely feedback; encourage and support development opportunities. Assist with management of Dean's office and EAD budgets; prepare required forms for payments and other related paperwork. Project management, including: Tracking progress of dean's office projects, including timelines, responsibilities, and deadlines Interacting and coordinating schedules with internal and external project participants Attending project meetings and providing status reports Assist EAD with tracking and management of quality assurance measures and outcomes tracking. Act as liaison and represent the Dean's office with internal and external contacts. Perform all other duties as assigned by the Executive Associate Dean or Dean. Minimum Qualifications Knowledge of: Advanced Microsoft Word, Excel, PowerPoint, and email systems. Staff management principles. Ability to: Compose professional correspondence and reports. Present information at committee and other professional meetings. Experience: Minimum of 5 years supervisory/management experience. Previous administrative support experience. Education: Bachelor's degree in business or related field. Working Conditions: Position is full time, 8 hours per day, five days per week. Additional hours may be necessary. Occasional weekend assignments. Preferred Qualifications Ability to: Demonstrate strong communication, customer service, and interpersonal skills. Provide leadership and effectively manage staff. Work effectively in a team environment. Manage multiple projects, including delegation to staff. Demonstrate excellent problem-solving, time management, and follow-through skills. Knowledge of: Academic records maintenance, data management experience desirable. Experience: Previous experience in an academic or healthcare setting. Other: Experience and sensitivity in working with people of diverse backgrounds and cultures. Physical Requirements Work performed is primarily general office/administrative with frequent use of computer, keyboard and telephone. Occasional standing, walking, reaching, bending, and pushing. Occasional lifting of up to 15 lbs should be anticipated. Hiring Range $74,613.35 to $98,884.07 annually. Background Check Statement All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening. AA/EEO Policy Statement University of the Pacific is an affirmative action and equal opportunity employer dedicated to workforce diversity.
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Manager
Department
Dental Administration
Campus
San Francisco
Posting Number
201303872P
Full or Part Time
Full Time
Open Date
11/22/2024
Open Until Filled
Yes
Position Summary Information Reporting to the Executive Associate Dean (EAD), manages the operations and administrative support functions for the Dean's Office, and manages and provides leadership to the administrative staff. University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees. Essential Functions Manage and maintain appropriate support for Dean and EAD to ensure efficient handling of work; provide oversight/delegation of daily work and assignments to include: schedule meetings, appointments, and travel arrangements review meeting calendar and confirm appointments prepare correspondence, agendas, minutes, reports maintain electronic files manage special projects and events as needed develop process guides and reverse calendars for events manage staff coverage Lead, evaluate and coach staff; provide timely feedback; encourage and support development opportunities. Assist with management of Dean's office and EAD budgets; prepare required forms for payments and other related paperwork. Project management, including: Tracking progress of dean's office projects, including timelines, responsibilities, and deadlines Interacting and coordinating schedules with internal and external project participants Attending project meetings and providing status reports Assist EAD with tracking and management of quality assurance measures and outcomes tracking. Act as liaison and represent the Dean's office with internal and external contacts. Perform all other duties as assigned by the Executive Associate Dean or Dean. Minimum Qualifications Knowledge of: Advanced Microsoft Word, Excel, PowerPoint, and email systems. Staff management principles. Ability to: Compose professional correspondence and reports. Present information at committee and other professional meetings. Experience: Minimum of 5 years supervisory/management experience. Previous administrative support experience. Education: Bachelor's degree in business or related field. Working Conditions: Position is full time, 8 hours per day, five days per week. Additional hours may be necessary. Occasional weekend assignments. Preferred Qualifications Ability to: Demonstrate strong communication, customer service, and interpersonal skills. Provide leadership and effectively manage staff. Work effectively in a team environment. Manage multiple projects, including delegation to staff. Demonstrate excellent problem-solving, time management, and follow-through skills. Knowledge of: Academic records maintenance, data management experience desirable. Experience: Previous experience in an academic or healthcare setting. Other: Experience and sensitivity in working with people of diverse backgrounds and cultures. Physical Requirements Work performed is primarily general office/administrative with frequent use of computer, keyboard and telephone. Occasional standing, walking, reaching, bending, and pushing. Occasional lifting of up to 15 lbs should be anticipated. Hiring Range $74,613.35 to $98,884.07 annually. Background Check Statement All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening. AA/EEO Policy Statement University of the Pacific is an affirmative action and equal opportunity employer dedicated to workforce diversity.
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