Office Assistant - Part time going into Full time

Job Summary:

The Office Assistant will provide administrative support to ensure efficient operation of the office. You will support managers, employees, and visitors through a variety of tasks related to organization and communication. The ideal candidate will be resourceful, a good problem solver, and organized. Ensuring the smooth running of the office and contributing to driving sustainable growth will be among your responsibilities.

Key Responsibilities:

Administrative Support: Handle office tasks such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.

Communication: Answer and direct phone calls, respond to emails, and communicate with clients and vendors.

Scheduling: Assist in scheduling appointments and meetings, and maintain calendars for upper management.

Data Entry: Enter and update data in databases, ensuring accuracy and confidentiality.

Documentation: Prepare and edit correspondence, communications, presentations, and other documents.

Office Management: Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, and placing orders.

Support Team Members: Provide information by answering questions and requests from co-workers and clients.

Office Environment: Ensure that the office is clean, organized, and ready for work each day.

Mail Handling: Receive, sort, and distribute incoming mail and prepare outgoing mail.

Customer Service: Greet and assist visitors to the office, ensuring a welcoming and professional atmosphere.

Special Projects: Assist with various projects as needed, often working closely with management or other departments.

Qualifications:

Education: High school diploma or equivalent; college degree preferred.

Experience: Previous office administration or relevant experience is preferred.

Skills:

Proficient in MS Office (Word, Excel, PowerPoint, Outlook)

Strong organizational and planning skills

Excellent written and verbal communication s
Requirements:
Office Experience + Drivers License

To apply for this position, click the link below or contact the local office at (503) 584-1856