Office Assistant - Part time going into Full time

Job Summary: The Office Assistant will provide administrative support to ensure efficient operation of the office. You will support managers, employees, and visitors through a variety of tasks related to organization and communication. The ideal candidate will be resourceful, a good problem solver, and organized. Ensuring the smooth running of the office and contributing to driving sustainable growth will be among your responsibilities. Key Responsibilities: Administrative Support: Handle office tasks such as filing, generating reports and presentations, setting up for meetings, and reordering supplies. Communication: Answer and direct phone calls, respond to emails, and communicate with clients and vendors. Scheduling: Assist in scheduling appointments and meetings, and maintain calendars for upper management. Data Entry: Enter and update data in databases, ensuring accuracy and confidentiality. Documentation: Prepare and edit correspondence, communications, presentations, and other documents. Office Management: Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, and placing orders. Support Team Members: Provide information by answering questions and requests from co-workers and clients. Office Environment: Ensure that the office is clean, organized, and ready for work each day. Mail Handling: Receive, sort, and distribute incoming mail and prepare outgoing mail. Customer Service: Greet and assist visitors to the office, ensuring a welcoming and professional atmosphere. Special Projects: Assist with various projects as needed, often working closely with management or other departments. Qualifications: Education: High school diploma or equivalent; college degree preferred. Experience: Previous office administration or relevant experience is preferred. Skills: Proficient in MS Office (Word, Excel, PowerPoint, Outlook) Strong organizational and planning skills Excellent written and verbal communication s Requirements: Office Experience Drivers License To apply for this position, click the link below or contact the local office at (503) 584-1856