PERC Administrative Assistant, Senior

Req Id: 34773

Job Title: PERC Administrative Assistant, Senior

City: West Lafayette

Job Description:

Job Summary

Provide high-level administrative support for an individual, group of professionals, department, program or other administrative function. Independently perform non-routine administrative functions exercising discretion, such as coordinate events, conduct searches for information, prepare reports or handle special projects. Draft and edit correspondence, promotional materials or presentations. May monitor operating budget and maintain financial records. Handle non-routine inquiries and issues from internal and external sources.

What You'll Be Doing:

• Perform non-routine administrative functions; conduct research, prepare reports and presentations, respond to information requests, and manage correspondence.
• Maintain calendars, schedule meetings, prepare agendas, and collect and provide support materials.
• Compose routine correspondence and draft and edit non-routine correspondence.
• Develop, implement, and maintain/improve processes related to administrative support operations (e.g., records maintenance, data collection and maintenance, etc.).
• Coordinate events, including room reservations, setups, resource needs, and catering.
• Arrange travel, order supplies, and ensure proper functioning of office equipment.
• Update and maintain mailing lists, databases and websites.
• Mentor and/or train other support staff.
• May monitor operating budget and maintain financial records.

About Us:

The Purdue Energetics Research Center (PERC) is the largest center of its type in the western hemisphere, and arguably the world. We are a comprehensive center devoted to energetic materials research, from molecules to manufacturing. One of our key contributions to the energetic materials community is our training of the future professionals who will drive the research and policy agenda for these materials going forward. To learn more, please visit: https://engineering.purdue.edu/Energetics

What We're Looking For:

Education and Experience
Qualified candidates will need:

• Requires a high school diploma/GED.
• Minimum of three (3) years of experience in an administrative support role.

Skills needed:
•Excellent verbal and written communication skills.
•Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality.
•Strong organizational and time management skills and attention to detail.
•Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.
•Ability to collaborate and communicate with individuals at all levels within and external to the university to support department needs.
•Ability to interpret policies and procedures to proactively resolve issues or improve processes.
•Ability to identify problems and implement or recommend solutions.
•Drafting, proofreading and editing skills.

Who We Are:

Purdue is a community built on collaboration, with global perspectives, Boilermaker pride and endless opportunity to live, learn and grow. Join us and contribute to our culture.

Additional Information:

• Purdue's benefits summary https://www.purdue.edu/hr/Benefits/
• Purdue will not sponsor employment authorization for this position
• A background check will be required for employment in this position
• FLSA: Exempt (Not Eligible For Overtime)
• Retirement Eligibility: Defined Contribution Waiting Period
• Purdue University is an EOE/AA employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply