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Purdue University

Lead Administrative Assistant

Purdue University, West Lafayette, IN, United States

Req Id: 34251

Job Title: Lead Administrative Assistant

City: West Lafayette

Job Description:

Job Summary

The Lead Administrative Assistant supports the operation of the EPICS and VIP programs in West Lafayette and Indianapolis. Some examples are managing the design review process logistics which happens 4 times a year, coordinating travel, managing purchasing and ordering including the student purchasing process, and managing the web presence of EPICS and VIP. This person will also support programs and activities within the College of Engineering's Undergraduate Education Programs including the first-year track for EPICS and VIP that includes ENGR 13300, the accreditation efforts for ABET in 2025 and 2026 and other priorities of the college. Approximate split is 75% for the EPICS and VIP programs and 25% for the college programs.

What You'll Be Doing:

  • Perform non-routine administrative functions; conduct research, prepare reports and presentations, respond to information requests, and manage correspondence.
  • Maintain calendars, schedule complex meetings, prepare agendas, and collect and provide support materials.
  • Respond to non-routine inquiries and issues from internal and external sources; draft and edit correspondence.
  • Develop, implement, and maintain/improve processes related to administrative support operations (e.g., records maintenance, data collection and maintenance, etc.) to ensure compliance with University policies and procedures.
  • Coordinate the logistics of various programs, projects, workshops, events, and presentations.
  • Arrange travel, order supplies, and ensure proper functioning of office equipment.
  • Update and maintain mailing lists, databases and websites.
  • Supervise, mentor and train other support staff.
  • May monitor operating budget and maintain financial records.
About Us:

The College of Engineering at Purdue University is among the best and largest Engineering schools in the world. With nearly 16,000 engineering students and more than 500 tenure track faculty in the college, this position has ample opportunity to have an impact at one of the world's most influential universities.

For more information about our department, please visit:
  • College of Engineering, Purdue University https://engineering.purdue.edu/Engr
  • External Recognitions Program https://engineering.purdue.edu/Engr/People/Awards
  • College of Engineering's Social Media https://engineering.purdue.edu/Engr/AboutUs/social
What We're Looking For:

Education and Experience
Qualified candidates will need:
  • Requires a high school diploma/GED.
  • Minimum of 4 years of experience in an administrative support role.
Skills needed:
  • Excellent written, verbal and interpersonal communication skills.
  • Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality.
  • Strong organizational and time management skills and attention to detail.
  • Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.
  • Ability to collaborate and communicate with individuals at all levels within and external to the university to support department needs.
  • Ability to interpret policies and procedures to proactively resolve issues or improve processes.
  • Ability to identify problems and implement or recommend solutions.
  • Drafting, proofreading and editing skills.
  • Ability to lead others and provide direction and constructive feedback.


Who We Are:

Purdue is a community built on collaboration, with global perspectives, Boilermaker pride and endless opportunity to live, learn and grow. Join us and contribute to our culture.

Additional Information:

Purdue's benefits summary https://www.purdue.edu/hr/Benefits/
Purdue will not sponsor employment authorization for this position
A background check will be required for employment in this position
This was formerly classified as an operational/technical position; an internal lateral transfer will retain same benefit standing
FLSA: Non-Exempt (Eligible For Overtime)
Retirement Eligibility: Non-exempt Defined Contribution Plan
Purdue University is an EOE/AA employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply