Office Manager

About Us:

Summit Line Construction, a subsidiary of Quanta Services, Inc. (NYSE: PWR), is one of North America's premier utility construction companies. Headquartered in Heber City, Utah, we offer powerline and substation construction and maintenance services in a variety of utility markets. Like many Quanta operating companies, Summit Line continues to experience significant growth. As our national operations expand, we seek motivated individuals to join the team!

About this Role:

Company Overview:

Summit Line Construction is headquartered in Heber City, Utah. With additional Utah locations in Sandy and Provo. You can also find us in Northern California, Reno, Las Vegas and Phoenix. We offer our team members competitive pay and benefits, rewarding work, growth opportunities, and a constructive and collaborative work environment.

Job Summary

The Office Manager at Summit Line Construction will oversee the daily operations of a regional office and its various departments. The Office Manager will enhance employee productivity across departments while maintaining communication with new hires, department leads, and upper management.

What You'll Do:

Key Responsibilities:

Financial Management & Resource Allocation:

• Monitor expenses and adhere to budgetary constraints for office administration.
• Identify and implement cost-saving measures to enhance financial efficiency within the office.
• Work closely with the project management department to allocate resources effectively (such as union call outs, crew time submission for payroll) to meet staffing requirements.
• Produce office reports and handle company contracts.

Daily Operations & Coordination:

• Oversee daily operations of the office and administrative activities.
• Coordinate with multiple departments to manage the availability of office supplies, equipment, and maintenance services.
• Order office supplies (stationery, furniture, appliances, equipment, electronics, etc.) as required.
• Maintain employee records and ensure compliance with labor laws, union contracts, and company policies.
• Manage vendors and contractors who provide services to the regional office.
• Oversee the work of office employees to ensure productivity, deadlines, and company standards are met.
• Improve office operations and procedures and provide status reports to senior management.
• Ensure a safe work environment for employees.
• Organize office maintenance to keep the office clean and safe.

Onboarding of Regional Employees:

• Assist construction management with union recruitment (call outs and referral acceptance), onboarding, and training of new hires.
• Work closely with the Safety Team to ensure all safety training is completed for all field employees, including recurring training.
• Set up Pre-employment drug tests.
• Create requisitions in iCIMS, adding new hire into iCIMS, submitting individual to requisition you created and assigning tasks for onboarding.
• Collection of required documents, certifications, cards, etc. from new hire.
• Ensure new hire paperwork is accurately submitted and employees are entered in JDE.
• Ensure all DOT documentation is submitted, and clearances given for all DOT employees.
• Upload all new hire documentation to corporate HR on schedule.
• Support new hires and ensure a smooth transition into the company.
• Communicate with regional leads to collect accurate payroll data on schedule.

Payroll & Compliance Management:

• Ensure payroll accuracy by collecting and verifying payroll data and timesheets from crew leaders and field personnel.
• Work closely with corporate HR and Payroll to manage union employee temporary wage/job changes.
• Coordinate with the finance department to ensure accurate and timely payroll disbursements.

Client & Stakeholder Relations:

• Serve as the primary point of contact for client inquiries and ensure prompt resolution of issues.
• Work closely with internal stakeholders to discuss company needs and ensure company policies are met.
• Maintain open and transparent communication with internal stakeholders.
• Ensure alignment with company policies and objectives by collaborating closely with stakeholders.

Event & Meeting Management:

• Plan and coordinate meetings, events, and travel arrangements for regional activities.
• Manage all logistical aspects of events for the regional office.
• Maintain the regional office schedule/calendar of events and meetings.

What You'll Bring:

Qualifications:

• Leadership and Confidentiality: Demonstrates strong interpersonal skills to interact positively with employees, effective leadership qualities to manage challenges and oversee productivity, and the ability to maintain strict confidentiality.
• Technical Proficiency: Must be proficient with Microsoft Office suite, particularly strong Microsoft Excel skills.
• Multi-Tasking and Adaptability: Excellent organizational and planning skills with attention to detail, capable of working in a fast-paced environment, demonstrate adaptability by switching directions as needed.
• Education/Experience: Bachelors degree in business administration, communications, or equivalent is required. 2+ years of experience in an administrative/office management role, preferably in the construction industry.

What You'll Get:

Benefits:

We offer an extremely competitive and comprehensive benefits package including:

• PTO that starts accruing DAY 1
• 401K Immediate Vesting; employer match starting same day
• Several medical plan options
• Dental and Vision benefits
• Life insurance, short term & long-term disability
• Paid Holidays
• Employee discounts, EAP and Wellness Program
• Identity Theft Protection and so much more

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Equal Opportunity Employer:

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.

We are an Equal Opportunity Employer, including disability and protected veteran status.