Office Manager/Administrative Executive

Who We Are

Calming Co. is a rapidly growing direct-to-consumer ecom startup in the dietary supplement space. Our flagship product, Relax, has experienced massive success and we expect to continue the same trajectory throughout 2025 and beyond. We also recently launched two new products, Sleep and Focus, that are growing quickly.

We are a young and innovative company that is ever-changing and ever-growing but with one mission in mind - were dedicated to providing the most effective herbal tonics on the market.

Who You Are

As a dedicated professional passionate about all things business, you will be a vital contributor to our in-house administrative team at our Little Italy office. Your expertise will be instrumental in advancing our mission to become the leading brand in our industry, driving our continued success.

Job Description

In this role, you will be a key member of our administrative team, handling a variety of tasks each day. These tasks may include assisting our Accountant with various tasks, greeting guests into the office, coordinating office events, and more. Your contributions will play an essential role in helping our team achieve its goals and deliver an exceptional customer experience.

Job Responsibilities:

Accounting Assistance:

• Use Bill.com to process Accounts Payable invoices.
• Support in-house Accountant with General Ledger (GL) bookkeeping tasks in QuickBooks.

Administrative Support:

• Coordinate and schedule meetings; take minutes and summarize them.
• Manage payroll processing and benefits enrollment.
• Oversee package shipments and provide direct support to the CEO and Head of Operations.

Office Management:

• Ensure a welcoming, professional environment and prepare the office for meetings.
• Coordinate cleaning schedules, manage office supplies, and check the mailroom daily.

Human Resources Assistance:

• Draft job descriptions, post openings on job boards, and assist in candidate scouting and resume review.
• Facilitate preboarding and onboarding processes for new employees.

Data Management:

• Extract and manage data from Shopify to update and maintain spreadsheets for management's analysis and decision-making.

Ad-hoc Departmental Support:

• Assist various departments with tasks such as Shopify setup, Customer Support, and other departmental requests as needed.

Required Experience:

• Office Management: 3+ years
• Administrative Executive Support: 2+ years
• QuickBooks: 2+ years

Preferred Experience:

• Human Resources: 2+ years
• Microsoft 365: 1+ year
• Shopify: 1+ year

Why Choose Us?

Our small team is highly passionate and dedicated, and we have a positive culture and commitment to career development. We have a driven, but relaxed work environment with amenities such as a ping pong table and Playstation 5, as well as competitive compensation and benefits, including medical insurance and planned stock options for employees.

What's Next?

If you are excited about this opportunity and have a positive outlook on life, we encourage you to apply. In addition to your resume, please include a uniquely dazzling cover letter describing the results youve provided in past roles and why you are genuinely interested in working with us. We look forward to receiving your application and will respond promptly with next steps.

Compensation & Benefits

• $75,000- $85,000 - DOE
• Planned stock options for employees
• Includes medical insurance package