Office Manager/Front Desk Coordinator

Job Summary

We are seeking a dedicated and professional Office Manager/Front Desk Coordinator to join our team. The ideal candidate will be the first point of contact for guests and will play a crucial role in providing exceptional customer service. This position requires strong organizational skills, effective communication abilities, and a friendly demeanor to ensure a welcoming atmosphere for all visitors.

This position also requires travel to our satellite offices 1 day per office per month (3 days per month).

Responsibilities:

• Reception and Call Management:
• Serve as the front desk receptionist, greeting visitors and answering incoming calls professionally.
• Direct calls and messages to appropriate personnel, ensuring seamless communication.
• Office and Conference Room Management:
• Maintain cleanliness and readiness of conference rooms, ensuring equipment and supplies are available and functional.
• Coordinate and schedule use of conference rooms for team meetings and client presentations.
• Inventory and Supply Management:
• Track and manage office supplies, including ordering and restocking as needed.
• Maintain inventory levels to ensure office operations run smoothly and efficiently.
• Building Maintenance Communication:
• Act as the primary point of contact for building maintenance issues and coordinate necessary repairs and services.
• Liaise with building management and maintenance teams to ensure a safe, clean, and well-functioning work environment.
• Support Satellite Offices (Monthly Travel Required):
• Travel to satellite offices 3-4 days per month to provide on-site support and address specific office needs.
• Ensure uniformity and consistency in office procedures across locations.

Requirements:

• Proven experience as an office manager or in a similar administrative role.
• Strong organizational skills with the ability to multitask and prioritize tasks.
• Excellent communication and interpersonal abilities.
• Proficiency in office software (e.g., MS Office Suite).
• Reliable and punctual, with a professional demeanor.
• Ability to travel 3-4 days per month to satellite office locations.

Preferred Qualifications:

• Experience in managing supplies and handling building maintenance communications.
• Prior front desk or reception experience is a plus.

Job Type: Full-time

Pay: $48,000.00 - $52,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person