Office Manager

Contract Role- 6+ Months

The Workplace Coordinator role will report to the US Workplace Experience Director.

The role is responsible for the day-to-day efficient operation of the San Diego facilities and office and business services support. This can include contract maintenance of office systems, space planning, new hire onboarding, security support, health & safety compliance, package shipping, conference setup, stocking office/kitchen supplies. This role ensures a clean and orderly environment throughout the facility.

Responsibilities:

• Manage direct vendors and POs for the following areas:
• A/C systems
• RO water systems
• Break room supplies and equipment
• Small projects
• Update and manage all space planning for the site
• Manage the Chandler site compliance documents. Liaise with auditors to ensure compliance with Arm internal audit requirements. Ensure building and Arm compliance with ADA, EHS, and any local, state, or federal regulations.
• Assist coordinating and direction of special projects as required, i.e., large group moves, activity set-ups, etc.
• Monitor & respond to facilities service requests that are Chandler specific and update status to requestors
• Assist Regional Property Manager with oversight of onsite security
• Manage local new employee orientations
• Work with site lead to ensure that new starters have a workspace assigned and prepared with all the relevant tools ready to go (laptop, monitors, etc.)
• Oversee and direct a day porter assigned to the site
• Monitor and maintain employee technology inventory (company laptops, etc.)
• Shipping and receiving
• Ensure supply rooms, and kitchens are organized and stocked
• Setup cafe for meetings and order catering
• Maintain and promote a clean efficient work environment

Job Requirements:

• 3-5 years of experience as an office manager
• Position requires knowledge of commonly used concepts, practices, and procedures for overseeing, supporting, and maintaining an office
• Positive energetic attitude and work ethic and ability to work well with others
• Proficient use of MS Office - including Excel, Word, and PowerPoint programs with excellent verbal & written communication skills
• Knowledge of purchasing, request ticketing, and space planning systems
• Familiarity with health and safety office regulations and comfortable with technology and software systems
• Multi-tasking and self-starter abilities are a must