University of Minnesota
HR Pro 1-Generalist
University of Minnesota, Saint Paul, Minnesota, United States, 55130
Apply for Job Job ID 365748
Location Twin Cities
Job Family Human Resources
Full/Part Time Full-Time
Regular/Temporary Regular
Job Code 8181GT
Employee Class Civil Service
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About the Job
The HR pro in the Department of Electrical and Computer Engineering (ECE) will support a broad spectrum of human resources needs in the department, allowing the candidate experience in a wide swath of human resources and faculty affairs duties. The HR pro will partner with all areas of the ECE community - faculty, staff, students, and industry partners - as well as partners within the College of Science and Engineering (CSE) Dean's Office to support and enhance the ECE department.
Recruitment, Onboarding, Pay and Compensation - 45% -Recruiting and hiring staff, research professionals, undergraduate students, and graduate students. -Partner with supervisors in developing job descriptions, specifying qualifications, post and advertising positions, reviewing and identifying qualified candidates, participating in interviews and/or advising on interview practices, performing reference and background checks, sending regret letters, and writing offer letters. - Monitor appointment end dates and consult with supervisors on terminating appointments or orchestrating extensions. -For faculty recruitment, participate in faculty search committees; review, post and advertise for positions; organize faculty search process, while collaborating with committee chairs; and provide reports and required documentation for evaluation. -Arrange faculty candidate interviews and process related documents. -Manage electronic system for faculty searches. -Develop, manage and implement on-boarding process of all new employees to the department, including I-9 verification. -Communicate information, resources, and referrals to employees regarding benefits, payroll, housing, department and university policies, required training, and system access. -Back-up for payroll entry, abstract, and appointment preparation. -Department Time & Absence Administrator and Department I-9 Administrator. -Maintain confidentiality.
Faculty Promotion and Tenure, Awards, and Performance Reviews - 15% -Participate on the ECE P&T committee, advising candidates on procedures, and coordinating with candidate(s) to prepare dossier(s) for presentation to the committee, faculty, and higher administration. -Develop and coordinate departmental process for mapping and management of submissions. -Assist with identifying nominees for college, university, and national awards. Collaborate with candidates on preparing nomination materials for submission, requesting reference letters, etc. -Coordinate faculty reviews, schedule confidential meetings, and submit evaluations as required. -Liaison with CSE Associate Dean for Academic Affairs and Provost's Office for guidance on dossier items and procedures.
Visas for Foreign-National Visitors/Research Scholars - 15% -Collaborate with faculty to invite scholars and correspond with scholars to obtain, review, and assemble documentation to be submitted to ISSS. -Orient new scholars to the department by providing resources about health insurance coverage, social security number applications, housing, assisting with visa extension requests, employment verification letters, required training and system access. -Partner with ISSS, OGC, and/or outside counsel on permanent residency applications
Employee Relations, Programs, and Services - 15% -Coach supervisors on employee relations issues, interpret policies and advise staff. -Consult, research and respond to human resources related policy questions, annual open enrollment and benefits questions, EAP, etc. -Develop and manage a professional development plan including training, access requests, and requirements for each position. -Assist supervisors with information/training sessions for employees on customer service, security/safety, expectations, etc. -Advise supervisors on proactive performance management coaching. Assist with performance management for all employees.
Administration/Communication/Special Events/Misc - 10% -Research and gather data on previous department and college practices, UMN policies and contracts. -Manage administrative correspondences such as appreciation letters to donors, etc. -Attend faculty meetings and compose minutes. -Assist with planning the Annual Faculty Retreat and the Annual Fall Department Reception. -Assist Department Head with correspondence and special projects. Qualifications
Required: -BA/BS degree, or a combination of education and/or experience to equal at least four years.
Preferred: -Familiarity with UMN and campus systems (i.e. PeopleSoft HRMS, Interfolio) -Familiarity assisting foreign nationals with Visa requirements. -Experience working in a higher education setting -Ability to effectively communicate with a broad variety of constituents, including faculty, staff, students, donors, and industry professionals -Ability to problem solve independently and as part of a team -Commitment to building a culture that respects and embraces diversity, inclusion, and equity. About the Department
The Department of Electrical and Computer Engineering is one of the largest departments within the College of Science and Engineering. Current research areas include Biomedical and Biological Computation Methods; Devices and Systems; Communications, Signal Processing, and Networking; Computer Engineering, VLSI, and Circuits; Fields, Photonics, and Magnetics; Micro and Nano Structures; Sustainable Energy Systems, Power Electronics and Drives; Systems and Controls. To learn more about the Department of Electrical and Computer Engineering at the University of Minnesota, please visit the department website. Pay and Benefits
Pay Range:
$25 - $29.81 per hour; depending on education/qualifications/experience Time Appointment : 75%-100% Appointment Position Type :Civil-Service & Non-Faculty Labor Represented Staff Please visit the Office of Human Resources website for more information regarding benefit eligibility. The University offers a comprehensive benefits package that includes: Competitive wages, paid holidays, and generous time off Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program Low-cost medical, dental, and pharmacy plans Healthcare and dependent care flexible spending accounts University HSA contributions Disability and employer-paid life insurance Employee wellbeing program Excellent retirement plans with employer contribution Public Service Loan Forgiveness (PSLF) opportunity Financial counseling services Employee Assistance Program with eight sessions of counseling at no cost Employee Transit Pass with free or reduced rates in the Twin Cities metro area
How To Apply
Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position.
A resume and a cover letter are required. Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section. To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647. Diversity
The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu Employment Requirements
Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment. About the U of M
The University of Minnesota, Twin Cities (UMTC) The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations. At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).
The HR pro in the Department of Electrical and Computer Engineering (ECE) will support a broad spectrum of human resources needs in the department, allowing the candidate experience in a wide swath of human resources and faculty affairs duties. The HR pro will partner with all areas of the ECE community - faculty, staff, students, and industry partners - as well as partners within the College of Science and Engineering (CSE) Dean's Office to support and enhance the ECE department.
Recruitment, Onboarding, Pay and Compensation - 45% -Recruiting and hiring staff, research professionals, undergraduate students, and graduate students. -Partner with supervisors in developing job descriptions, specifying qualifications, post and advertising positions, reviewing and identifying qualified candidates, participating in interviews and/or advising on interview practices, performing reference and background checks, sending regret letters, and writing offer letters. - Monitor appointment end dates and consult with supervisors on terminating appointments or orchestrating extensions. -For faculty recruitment, participate in faculty search committees; review, post and advertise for positions; organize faculty search process, while collaborating with committee chairs; and provide reports and required documentation for evaluation. -Arrange faculty candidate interviews and process related documents. -Manage electronic system for faculty searches. -Develop, manage and implement on-boarding process of all new employees to the department, including I-9 verification. -Communicate information, resources, and referrals to employees regarding benefits, payroll, housing, department and university policies, required training, and system access. -Back-up for payroll entry, abstract, and appointment preparation. -Department Time & Absence Administrator and Department I-9 Administrator. -Maintain confidentiality.
Faculty Promotion and Tenure, Awards, and Performance Reviews - 15% -Participate on the ECE P&T committee, advising candidates on procedures, and coordinating with candidate(s) to prepare dossier(s) for presentation to the committee, faculty, and higher administration. -Develop and coordinate departmental process for mapping and management of submissions. -Assist with identifying nominees for college, university, and national awards. Collaborate with candidates on preparing nomination materials for submission, requesting reference letters, etc. -Coordinate faculty reviews, schedule confidential meetings, and submit evaluations as required. -Liaison with CSE Associate Dean for Academic Affairs and Provost's Office for guidance on dossier items and procedures.
Visas for Foreign-National Visitors/Research Scholars - 15% -Collaborate with faculty to invite scholars and correspond with scholars to obtain, review, and assemble documentation to be submitted to ISSS. -Orient new scholars to the department by providing resources about health insurance coverage, social security number applications, housing, assisting with visa extension requests, employment verification letters, required training and system access. -Partner with ISSS, OGC, and/or outside counsel on permanent residency applications
Employee Relations, Programs, and Services - 15% -Coach supervisors on employee relations issues, interpret policies and advise staff. -Consult, research and respond to human resources related policy questions, annual open enrollment and benefits questions, EAP, etc. -Develop and manage a professional development plan including training, access requests, and requirements for each position. -Assist supervisors with information/training sessions for employees on customer service, security/safety, expectations, etc. -Advise supervisors on proactive performance management coaching. Assist with performance management for all employees.
Administration/Communication/Special Events/Misc - 10% -Research and gather data on previous department and college practices, UMN policies and contracts. -Manage administrative correspondences such as appreciation letters to donors, etc. -Attend faculty meetings and compose minutes. -Assist with planning the Annual Faculty Retreat and the Annual Fall Department Reception. -Assist Department Head with correspondence and special projects. Qualifications
Required: -BA/BS degree, or a combination of education and/or experience to equal at least four years.
Preferred: -Familiarity with UMN and campus systems (i.e. PeopleSoft HRMS, Interfolio) -Familiarity assisting foreign nationals with Visa requirements. -Experience working in a higher education setting -Ability to effectively communicate with a broad variety of constituents, including faculty, staff, students, donors, and industry professionals -Ability to problem solve independently and as part of a team -Commitment to building a culture that respects and embraces diversity, inclusion, and equity. About the Department
The Department of Electrical and Computer Engineering is one of the largest departments within the College of Science and Engineering. Current research areas include Biomedical and Biological Computation Methods; Devices and Systems; Communications, Signal Processing, and Networking; Computer Engineering, VLSI, and Circuits; Fields, Photonics, and Magnetics; Micro and Nano Structures; Sustainable Energy Systems, Power Electronics and Drives; Systems and Controls. To learn more about the Department of Electrical and Computer Engineering at the University of Minnesota, please visit the department website. Pay and Benefits
Pay Range:
$25 - $29.81 per hour; depending on education/qualifications/experience Time Appointment : 75%-100% Appointment Position Type :Civil-Service & Non-Faculty Labor Represented Staff Please visit the Office of Human Resources website for more information regarding benefit eligibility. The University offers a comprehensive benefits package that includes: Competitive wages, paid holidays, and generous time off Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program Low-cost medical, dental, and pharmacy plans Healthcare and dependent care flexible spending accounts University HSA contributions Disability and employer-paid life insurance Employee wellbeing program Excellent retirement plans with employer contribution Public Service Loan Forgiveness (PSLF) opportunity Financial counseling services Employee Assistance Program with eight sessions of counseling at no cost Employee Transit Pass with free or reduced rates in the Twin Cities metro area
How To Apply
Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position.
A resume and a cover letter are required. Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section. To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647. Diversity
The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu Employment Requirements
Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment. About the U of M
The University of Minnesota, Twin Cities (UMTC) The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations. At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).