Assistant Director, Leadership Engagement

Location: Chicago, IL Job Description: Acts as the team’s super user for ARD’s Salesforce CRM, Phoenix. Serves as the main liaison to ARD’s technology teams, representing and advocating for the team’s technological and reporting needs across the organization. Oversees the development of lists that strategically support specific fundraising objectives. Incorporates and manages stakeholder feedback to continuously refine and enhance these critical documents. Leads data management and auditing initiatives, ensuring all development activities for the President, Vice President, and other University leaders are accurately recorded, managed, and available for reporting. Develops, runs, and analyzes reports to assess the impact and outcomes of University leaders’ development efforts. Provides actionable recommendations to improve fundraising results and deliver key insights to team leaders. Designs and supervises the team’s file management systems, ensuring that documents and resources are organized, accessible, and up-to-date, facilitating seamless team operations. Crafts compelling documents, presentations, and memos to support team objectives. Synthesizes diverse information sources into cohesive narratives that effectively address the team’s objectives. Writes tailored acknowledgment and stewardship letters for signature by senior leadership, including the Vice President for Alumni Relations and Development, the President of the University, and the Chair of the Board of Trustees. Identifies and addresses opportunities to enhance the team’s efficiency and effectiveness. Implements technological solutions, refines reporting processes, and streamlines operations to drive continuous improvement. Oversees internal team projects, tracks next steps, and ensures alignment and coordination across team members to achieve project goals and maintain momentum. Manages agendas and document notes, and tracks outcomes across a variety of meetings, ensuring ongoing progress and follow-through on key activities week by week. Seeks opportunities for professional development that will enhance job performance including attending webinars and seminars, and building networks within the University and with colleagues at peer institutions. Has a moderate/solid understanding of fundraising operations for a school or department of the University. Identifies budget requirements and staffing needs on a project or event basis. Cultivates and maintains relationships with donors and volunteers. Establishes and maintains donor records and accounts. Performs other related work as needed. Preferred Qualifications Education: Bachelor’s or advanced degree. Experience: Minimum two years of professional experience in nonprofit management, development, alumni relations, marketing, public relations, sales or similar professional work experience. Technical Skills or Knowledge: Demonstrated skill and knowledge of, or ability to learn quickly, the internal workings of the University as well as the technology tools available to the Office of Alumni Relations and Development, including Griffin (the University's Donor Relationship Management System). Proficient in a Microsoft Windows computer environment. Skilled in Microsoft Outlook, Word, Excel, PowerPoint and Access. Preferred Competencies Creative, flexible, and resilient. Outstanding interpersonal and communications skills characterized by the ability to listen, speak, and write effectively. Explain complex ideas clearly and simply. Synthesize information with a high degree of quality, developing key messages from large sets of detailed quantitative and qualitative information. Develop and execute on a long-term plan, while balancing short term unexpected priorities. Strong document design skills. Develop documents and presentations that meet University brand standards and deliver key messages effectively. High degree of attention to detail. Correctly enter and audit information using a sophisticated database, appropriately using system reports to access, understand, and share information. Manage confidential information with discretion and tact. Act with integrity, professionalism, and confidentiality. Work collegially and collaboratively in a team setting. Self-motivated and take initiative. Prioritize multiple projects and independently follow through. Working Conditions This position has a hybrid work schedule which includes weekly in office presence. Standard office environment. Travel to campus and/or non-campus locations for University business. Work evenings and weekends as needed. This position is located in Hyde Park at 5235 South Harper Court. Application Documents Resume/CV (required) Cover Letter, addressed to Hiring Committee (preferred) The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination. Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form. The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

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