The University Of Chicago
Assistant Director, Leadership Engagement
The University Of Chicago, Chicago, Illinois, United States, 60290
Assistant Director, Leadership Engagement
Apply remote type Hybrid locations Chicago, IL time type Full time posted on Posted 3 Days Ago job requisition id JR28478
Department
ARD Office of Campaign Management
About the Department
Alumni Relations and Development (ARD) engages alumni (~220k), current students, parents and friends of the University through intellectual, professional and social activities on campus, around the world and online. ARD raises $600 Million annually to support faculty and researchers, practitioners and patients, and students and programs across the University. Our work supports priorities in every division, school, department, and institute.
The Leadership Engagement Team (LET) fosters strategic engagement and leverages leadership networks to enhance donor involvement and optimize fundraising outcomes. As the pivotal link between fundraising strategy and operational execution, LET integrates advanced strategic insights with operational efficiency. Our team collaborates with University departments across the organization, ensuring the seamless execution of a cohesive strategy aimed at engaging top-tier donors and achieving fundraising excellence.
Job Summary
This role provides professional support of assigned development activities with instruction from others. Executes fundraising projects, cultivation programs for prospective donors and for visiting committees.
Responsibilities
Acts as the team’s super user for ARD’s Salesforce CRM, Phoenix. Serves as the main liaison to ARD’s technology teams, representing and advocating for the team’s technological and reporting needs across the organization.
Oversees the development of lists that strategically support specific fundraising objectives. Incorporates and manages stakeholder feedback to continuously refine and enhance these critical documents.
Leads data management and auditing initiatives, ensuring all development activities for the President, Vice President, and other University leaders are accurately recorded, managed, and available for reporting.
Develops, runs, and analyzes reports to assess the impact and outcomes of University leaders’ development efforts. Provides actionable recommendations to improve fundraising results and deliver key insights to team leaders.
Designs and supervises the team’s file management systems, ensuring that documents and resources are organized, accessible, and up-to-date, facilitating seamless team operations.
Crafts compelling documents, presentations, and memos to support team objectives. Synthesizes diverse information sources into cohesive narratives that effectively address the team’s objectives.
Writes tailored acknowledgment and stewardship letters for signature by senior leadership, including the Vice President for Alumni Relations and Development, the President of the University, and the Chair of the Board of Trustees.
Identifies and addresses opportunities to enhance the team’s efficiency and effectiveness. Implements technological solutions, refines reporting processes, and streamlines operations to drive continuous improvement.
Oversees internal team projects, tracks next steps, and ensures alignment and coordination across team members to achieve project goals and maintain momentum.
Manages agendas and document notes, and tracks outcomes across a variety of meetings, ensuring ongoing progress and follow-through on key activities week by week.
Seeks opportunities for professional development that will enhance job performance including attending webinars and seminars, and building networks within the University and with colleagues at peer institutions.
Has a moderate/solid understanding of fundraising operations for a school or department of the University. Identifies budget requirements and staffing needs on a project or event basis.
Cultivates and maintains relationships with donors and volunteers. Establishes and maintains donor records and accounts.
Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
Work Experience:
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.
Preferred Qualifications
Education:
Bachelor’s or advanced degree.
Experience:
Minimum two years of professional experience in nonprofit management, development, alumni relations, marketing, public relations, sales or similar professional work experience.
Technical Skills or Knowledge:
Demonstrated skill and knowledge of, or ability to learn quickly, the internal workings of the University as well as the technology tools available to the Office of Alumni Relations and Development, including Griffin (the University's Donor Relationship Management System).
Proficient in a Microsoft Windows computer environment.
Skilled in Microsoft Outlook, Word, Excel, PowerPoint and Access.
Preferred Competencies
Creative, flexible, and resilient.
Outstanding interpersonal and communications skills characterized by the ability to listen, speak, and write effectively. Explain complex ideas clearly and simply.
Synthesize information with a high degree of quality, developing key messages from large sets of detailed quantitative and qualitative information.
Develop and execute on a long-term plan, while balancing short term unexpected priorities.
Strong document design skills. Develop documents and presentations that meet University brand standards and deliver key messages effectively.
High degree of attention to detail.
Correctly enter and audit information using a sophisticated database, appropriately using system reports to access, understand, and share information.
Manage confidential information with discretion and tact.
Act with integrity, professionalism, and confidentiality.
Work collegially and collaboratively in a team setting.
Self-motivated and take initiative.
Prioritize multiple projects and independently follow through.
Working Conditions
This position has a hybrid work schedule which includes weekly in office presence.
Standard office environment.
Travel to campus and/or non-campus locations for University business.
Work evenings and weekends as needed.
This position is located in Hyde Park at 5235 South Harper Court.
Application Documents
Resume/CV (required)
Cover Letter, addressed to Hiring Committee (preferred)
When applying, the document(s)
MUST
be uploaded via the
My Experience
page, in the section titled
Application Documents
of the application.
Job Family
Alumni Relations & Development
Role Impact
Individual Contributor
Scheduled Weekly Hours
37.5
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Pay Rate Type
Salary
FLSA Status
Exempt
Pay Range
$59,500.00 - $75,000.00
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
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Department
ARD Office of Campaign Management
About the Department
Alumni Relations and Development (ARD) engages alumni (~220k), current students, parents and friends of the University through intellectual, professional and social activities on campus, around the world and online. ARD raises $600 Million annually to support faculty and researchers, practitioners and patients, and students and programs across the University. Our work supports priorities in every division, school, department, and institute.
The Leadership Engagement Team (LET) fosters strategic engagement and leverages leadership networks to enhance donor involvement and optimize fundraising outcomes. As the pivotal link between fundraising strategy and operational execution, LET integrates advanced strategic insights with operational efficiency. Our team collaborates with University departments across the organization, ensuring the seamless execution of a cohesive strategy aimed at engaging top-tier donors and achieving fundraising excellence.
Job Summary
This role provides professional support of assigned development activities with instruction from others. Executes fundraising projects, cultivation programs for prospective donors and for visiting committees.
Responsibilities
Acts as the team’s super user for ARD’s Salesforce CRM, Phoenix. Serves as the main liaison to ARD’s technology teams, representing and advocating for the team’s technological and reporting needs across the organization.
Oversees the development of lists that strategically support specific fundraising objectives. Incorporates and manages stakeholder feedback to continuously refine and enhance these critical documents.
Leads data management and auditing initiatives, ensuring all development activities for the President, Vice President, and other University leaders are accurately recorded, managed, and available for reporting.
Develops, runs, and analyzes reports to assess the impact and outcomes of University leaders’ development efforts. Provides actionable recommendations to improve fundraising results and deliver key insights to team leaders.
Designs and supervises the team’s file management systems, ensuring that documents and resources are organized, accessible, and up-to-date, facilitating seamless team operations.
Crafts compelling documents, presentations, and memos to support team objectives. Synthesizes diverse information sources into cohesive narratives that effectively address the team’s objectives.
Writes tailored acknowledgment and stewardship letters for signature by senior leadership, including the Vice President for Alumni Relations and Development, the President of the University, and the Chair of the Board of Trustees.
Identifies and addresses opportunities to enhance the team’s efficiency and effectiveness. Implements technological solutions, refines reporting processes, and streamlines operations to drive continuous improvement.
Oversees internal team projects, tracks next steps, and ensures alignment and coordination across team members to achieve project goals and maintain momentum.
Manages agendas and document notes, and tracks outcomes across a variety of meetings, ensuring ongoing progress and follow-through on key activities week by week.
Seeks opportunities for professional development that will enhance job performance including attending webinars and seminars, and building networks within the University and with colleagues at peer institutions.
Has a moderate/solid understanding of fundraising operations for a school or department of the University. Identifies budget requirements and staffing needs on a project or event basis.
Cultivates and maintains relationships with donors and volunteers. Establishes and maintains donor records and accounts.
Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
Work Experience:
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.
Preferred Qualifications
Education:
Bachelor’s or advanced degree.
Experience:
Minimum two years of professional experience in nonprofit management, development, alumni relations, marketing, public relations, sales or similar professional work experience.
Technical Skills or Knowledge:
Demonstrated skill and knowledge of, or ability to learn quickly, the internal workings of the University as well as the technology tools available to the Office of Alumni Relations and Development, including Griffin (the University's Donor Relationship Management System).
Proficient in a Microsoft Windows computer environment.
Skilled in Microsoft Outlook, Word, Excel, PowerPoint and Access.
Preferred Competencies
Creative, flexible, and resilient.
Outstanding interpersonal and communications skills characterized by the ability to listen, speak, and write effectively. Explain complex ideas clearly and simply.
Synthesize information with a high degree of quality, developing key messages from large sets of detailed quantitative and qualitative information.
Develop and execute on a long-term plan, while balancing short term unexpected priorities.
Strong document design skills. Develop documents and presentations that meet University brand standards and deliver key messages effectively.
High degree of attention to detail.
Correctly enter and audit information using a sophisticated database, appropriately using system reports to access, understand, and share information.
Manage confidential information with discretion and tact.
Act with integrity, professionalism, and confidentiality.
Work collegially and collaboratively in a team setting.
Self-motivated and take initiative.
Prioritize multiple projects and independently follow through.
Working Conditions
This position has a hybrid work schedule which includes weekly in office presence.
Standard office environment.
Travel to campus and/or non-campus locations for University business.
Work evenings and weekends as needed.
This position is located in Hyde Park at 5235 South Harper Court.
Application Documents
Resume/CV (required)
Cover Letter, addressed to Hiring Committee (preferred)
When applying, the document(s)
MUST
be uploaded via the
My Experience
page, in the section titled
Application Documents
of the application.
Job Family
Alumni Relations & Development
Role Impact
Individual Contributor
Scheduled Weekly Hours
37.5
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Pay Rate Type
Salary
FLSA Status
Exempt
Pay Range
$59,500.00 - $75,000.00
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
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