Daimler Truck
Daimler Truck is hiring: Executive Administrative Assistant in Fort Worth
Daimler Truck, Fort Worth, TX, United States
Inside the Role
As the Executive Administrative Assistant you will support the Vice President as well as direct reports on daily administrative needs. You will proactively manage the VP's schedule, travel, preparation for meetings and email, ensuring the VP is always prepared ahead of time. You will also coordinate and organize various departmental and center-wide events and assist with any ad-hoc requests that may arise.
We Take Care of Our Team
Benefits include 401k company contribution with company match up to 6% as well as non-elective company contribution of 3 - 7% depending on age; starting at 4 weeks paid vacation; 13+ calendar holidays; 8 weeks paid parental leave; employee assistance program; comprehensive healthcare plans and wellness programs; onsite fitness (at some locations); tuition assistance and volunteer paid time off; short-term and long-term disability plans.
What You Drive at DTFS
This position is open to applicants who can work in (or relocate to) the following location(s)-
Fort Worth, TX US
YOU MAKE US - YOU MAKE THE DIFFERENCE
People are what makes us - everyone makes the difference at Daimler Truck. As one global team, we drive success: from conventional powertrains to the future of sustainable transportation. We build to solve. Constantly pursuing our goals. Our culture. Our daily life.
It's your impact that makes the difference. Only together, will we achieve more sustainable transportation, reduce our carbon footprint, increase safety on and off the track, develop smarter technology and financial solutions. All essential, to fulfill our purpose for all who keep the world moving. That's why we rely on each other. We start with listening to your insights, thoughts, and ideas.
Let's unleash our collective potential to build our future, progress together and lead with the long view. Because everything you do has an impact. It matters. This is what we call impact Culture.
Schedule Type:
Hybrid (4 days per week in-office / 1 day remote). This schedule builds our #OneTeamBestTeam culture, provides an unparalleled customer experience, and creates innovative solutions through in-person collaboration.
Daimler Truck Financial is the captive financial services provider for the Daimler Trucks North America family of commercial vehicle products, including Freightliner Trucks, Western Star, SelecTrucks, Sprinter Vans, Thomas Built Buses and Fuso. We have specialized in financing commercial vehicles for more than 40 years. This proven experience gives us critical insights into helping businesses overcome challenges unique to the trucking industry. Additionally, we offer a range of financing solutions that can be customized to meet each individual business's needs, from owner-operators to large fleet managers and nearly every venture in-between.
To achieve our goal of being the first-choice provider of vehicle financial products and services that support our brands, dealers and customers, we are looking for talented, diverse and inspired people with the skills, experience and innovative spirit to provide a first-class experience at every turn. We are committed to providing a great workplace environment that fosters a culture of openness, support and camaraderie. Our employee programs and benefits are reflective of our values and are designed to promote growth, balance and wellness in many aspects of your career and life.
Additional Information
Daimler Truck Financial Services is committed to employing a diverse workforce and providing an environment where equal employment opportunities are available to all applicants and employees without regard to race, color, sex (including pregnancy), religion, national origin, age, marital status, family relationship, disability, sexual orientation, gender identity and expression (including transgender and transitioning status), genetic information, or veteran status.
For an accommodation or special assistance with applying for a posted position, please contact our Human Resources department at 503-745-8982 or toll free 800-206-3369. For TTY/TDD enabled call 503-745-2137 or toll free 866-355-6935
As the Executive Administrative Assistant you will support the Vice President as well as direct reports on daily administrative needs. You will proactively manage the VP's schedule, travel, preparation for meetings and email, ensuring the VP is always prepared ahead of time. You will also coordinate and organize various departmental and center-wide events and assist with any ad-hoc requests that may arise.
We Take Care of Our Team
Benefits include 401k company contribution with company match up to 6% as well as non-elective company contribution of 3 - 7% depending on age; starting at 4 weeks paid vacation; 13+ calendar holidays; 8 weeks paid parental leave; employee assistance program; comprehensive healthcare plans and wellness programs; onsite fitness (at some locations); tuition assistance and volunteer paid time off; short-term and long-term disability plans.
What You Drive at DTFS
- Support the VP with daily administrative tasks by working closely and effectively to keep them well informed of upcoming commitments and responsibilities. This includes regularly monitoring and maintaining the VP's calendar and incoming email for requests, scheduling meetings, ensuring meeting logistics, reviewing future events and ensuring proactive preparation, and certifying confidentiality of all executive information and documents
- Update the Credit and Operations monthly calendar and employee directory
- Coordinate all domestic and internation business travel needs from mention to completion. This includes confirming travel dates and needs, booking travel arrangements, confirming necessary travel documentation (passports, visas, etc.), referencing details on calendar, coordinating with other travelers and teams, and preparation of VP's travel expense reports
- Maintain office supplies inventory for team. This includes anticipating needed supplies, place and expedite orders and verify receipt of supplies and submit necessary expense reports. Assist with invoicing by creating Purchase Orders, processing invoices, initiate departmental cross charges, utilize SAP to confirm monthly transactions, and work with teams to confirm compliance
- Organize, coordinate, support and serve as key contact for department/organization meetings and activities, including employee-focused/large corporate celebrations, executive town halls, brand partner/dealer/customer relations efforts, cultural events, team-building events, and other VIP activities. Serve as primary contact for company guests
- Collaborate with senior leadership, human resources, and corporate communications teams for production and distribution of internal communications such as team member announcements, company/departmental newsletters/emails and other company related notices. Act as liaison between executive office and department and shared services, including IT, Facilities, Security, and the onsite Cafe
- Assist departmental Credit Committee members and teams with prep and execution of weekly meetings, and collaborate with regional executive teams to schedule monthly review meetings. Maintain internal credit file database, organize credit committee meetings, author committee meeting minutes/approvals and distribute signoff sheets appropriately. Work with credit teams to confirm audit compliance
- Supporting strategic business specialist and VP's senior managers with ad-hoc requests. Act as a consultant to other administrative staff for best practices, guidelines, templates and process support. Support executives in the absence of their administrative assistant. Serve as a key contact with local facilities manager
- High School Diploma or GED
- 1+ years of related experience in Business, Accounting, Administration, Customer Service or related
- Familiarity with Microsoft Office suite, including proficiency with calendar and email
- Excellent communication and strong writing skills and the ability to collaborate with all hierarchical levels, including Sr. Executives
- Time management and planning skills, ability to multitask and be proactive
- 3+ years of Executive Administrative Assistant experience supporting senior level position or above
- Bachelors Degree in Accounting, Business Administration, Finance or related field
- 1+ year of Executive Administrative Assistant experience supporting a senior level position or above
- Event coordination skills
- General familiarity with accounts payable functions and/or systems
This position is open to applicants who can work in (or relocate to) the following location(s)-
Fort Worth, TX US
YOU MAKE US - YOU MAKE THE DIFFERENCE
People are what makes us - everyone makes the difference at Daimler Truck. As one global team, we drive success: from conventional powertrains to the future of sustainable transportation. We build to solve. Constantly pursuing our goals. Our culture. Our daily life.
It's your impact that makes the difference. Only together, will we achieve more sustainable transportation, reduce our carbon footprint, increase safety on and off the track, develop smarter technology and financial solutions. All essential, to fulfill our purpose for all who keep the world moving. That's why we rely on each other. We start with listening to your insights, thoughts, and ideas.
Let's unleash our collective potential to build our future, progress together and lead with the long view. Because everything you do has an impact. It matters. This is what we call impact Culture.
Schedule Type:
Hybrid (4 days per week in-office / 1 day remote). This schedule builds our #OneTeamBestTeam culture, provides an unparalleled customer experience, and creates innovative solutions through in-person collaboration.
Daimler Truck Financial is the captive financial services provider for the Daimler Trucks North America family of commercial vehicle products, including Freightliner Trucks, Western Star, SelecTrucks, Sprinter Vans, Thomas Built Buses and Fuso. We have specialized in financing commercial vehicles for more than 40 years. This proven experience gives us critical insights into helping businesses overcome challenges unique to the trucking industry. Additionally, we offer a range of financing solutions that can be customized to meet each individual business's needs, from owner-operators to large fleet managers and nearly every venture in-between.
To achieve our goal of being the first-choice provider of vehicle financial products and services that support our brands, dealers and customers, we are looking for talented, diverse and inspired people with the skills, experience and innovative spirit to provide a first-class experience at every turn. We are committed to providing a great workplace environment that fosters a culture of openness, support and camaraderie. Our employee programs and benefits are reflective of our values and are designed to promote growth, balance and wellness in many aspects of your career and life.
Additional Information
- Applicants must be legally authorized to work permanently in the country of posting
- Final candidate must successfully complete a criminal background check
- Contractors, professional services, or other contingent workers should confirm with their local agency if they are eligible to apply for FTE positions
- EEO/Minorities/Females/Disabled/Veterans
Daimler Truck Financial Services is committed to employing a diverse workforce and providing an environment where equal employment opportunities are available to all applicants and employees without regard to race, color, sex (including pregnancy), religion, national origin, age, marital status, family relationship, disability, sexual orientation, gender identity and expression (including transgender and transitioning status), genetic information, or veteran status.
For an accommodation or special assistance with applying for a posted position, please contact our Human Resources department at 503-745-8982 or toll free 800-206-3369. For TTY/TDD enabled call 503-745-2137 or toll free 866-355-6935