IQ Clarity, LLC is hiring: Executive Assistant in Scottsdale

Executive Assitant

Contract To Hire

Hybrid in Scottsdale/Phoenix, AZ Area

NO C2C AVAILABILE FOR THIS OPPORTUNITY

We are looking for an Executive Assistant who will be supporting the CEO as well as other members of the C-Suite.

The Executive Assistant will provide high-level administrative support to the executive, handling a wide range of responsibilities. The ideal candidate is highly organized, proactive, detail-oriented, and able to work well under pressure in a fast-paced environment. They will be responsible for managing the executive's schedule, coordinating meetings, and acting as a key point of contact both internally and externally.

What You’ll Be Doing:

• Work directly for CEO as his executive assistant and provide support to other C-Suite executives.
• Calendar Management: Coordinate and manage the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Communication Liaison: Serve as the primary point of contact between the executive and internal/external stakeholders, including clients, staff, and board members.
• Email & Correspondence: Draft, review, and manage correspondence, including emails, memos, and reports on behalf of the executive.
• Meeting Coordination: Organize and prepare materials for meetings, including drafting agendas, taking minutes, and ensuring follow-up actions.
• Travel Coordination: Plan and book domestic and international travel, accommodations, and itineraries, ensuring smooth travel experiences.
• Expense Management: Prepare, track, and manage the executive’s expenses and reimbursement reports.
• Confidentiality: Handle sensitive and confidential information with discretion and maintain confidentiality in all aspects of work.
• Project Support: Assist with special projects, presentations, and research tasks as needed.
• Document Management: Organize and maintain digital and physical files, ensuring documents are easily accessible and up-to-date.
• Event Planning: Assist in planning and coordinating executive-level events, board meetings, and offsite activities.
• Task Prioritization: Ensure the executive's time is focused on priorities by filtering non-essential tasks and delegating where appropriate.

What We Are Looking For:

• Bachelor's Degree
• 3-5 years of experience as an executive assistant or similar role supporting senior executives.
• Ability to work nights and weekends occasionally

Skills:

• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
• Ability to manage multiple tasks simultaneously and prioritize effectively.
• Strong attention to detail and accuracy.
• Ability to work independently and take initiative.

Interpersonal Skills:

• Professional demeanor and the ability to interact with high-level stakeholders.
• Strong problem-solving skills and a proactive approach to work.
• Ability to maintain calm and perform under pressure.