Executive Assistant

Executive Assitant Contract To Hire Hybrid in Scottsdale/Phoenix, AZ Area NO C2C AVAILABILE FOR THIS OPPORTUNITY We are looking for an Executive Assistant who will be supporting the CEO as well as other members of the C-Suite. The Executive Assistant will provide high-level administrative support to the executive, handling a wide range of responsibilities. The ideal candidate is highly organized, proactive, detail-oriented, and able to work well under pressure in a fast-paced environment. They will be responsible for managing the executive's schedule, coordinating meetings, and acting as a key point of contact both internally and externally. What You’ll Be Doing: Work directly for CEO as his executive assistant and provide support to other C-Suite executives. Calendar Management: Coordinate and manage the executive’s calendar, including scheduling meetings, appointments, and travel arrangements. Communication Liaison: Serve as the primary point of contact between the executive and internal/external stakeholders, including clients, staff, and board members. Email & Correspondence: Draft, review, and manage correspondence, including emails, memos, and reports on behalf of the executive. Meeting Coordination: Organize and prepare materials for meetings, including drafting agendas, taking minutes, and ensuring follow-up actions. Travel Coordination: Plan and book domestic and international travel, accommodations, and itineraries, ensuring smooth travel experiences. Expense Management: Prepare, track, and manage the executive’s expenses and reimbursement reports. Confidentiality: Handle sensitive and confidential information with discretion and maintain confidentiality in all aspects of work. Project Support: Assist with special projects, presentations, and research tasks as needed. Document Management: Organize and maintain digital and physical files, ensuring documents are easily accessible and up-to-date. Event Planning: Assist in planning and coordinating executive-level events, board meetings, and offsite activities. Task Prioritization: Ensure the executive's time is focused on priorities by filtering non-essential tasks and delegating where appropriate. What We Are Looking For: Bachelor's Degree 3-5 years of experience as an executive assistant or similar role supporting senior executives. Ability to work nights and weekends occasionally Skills : Excellent verbal and written communication skills. Strong organizational and multitasking abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software. Ability to manage multiple tasks simultaneously and prioritize effectively. Strong attention to detail and accuracy. Ability to work independently and take initiative. Interpersonal Skills : Professional demeanor and the ability to interact with high-level stakeholders. Strong problem-solving skills and a proactive approach to work. Ability to maintain calm and perform under pressure.