Executive Assistant to High Profile Entertainment Executive Job at Pocketbook Ag

JRN: 1858

We are seeking a dedicated Executive Assistant to provide comprehensive support to a prominent entertainment executive. The ideal candidate is a solutions-oriented problem solver with a can-do attitude, capable of thriving in dynamic situations while effectively managing stress. They must be comfortable liaising with talent and executives, maintaining a pleasant and professional demeanor, and excelling in a production, management, or fast-paced environment. This role ensures seamless project management and peak executive efficiency.

Requirements:

• Proven experience in a production, management, or similar fast-paced environment.
• Exceptional written and verbal communication skills.
• Ability to create, proofread, and modify business communications with precision.
• Experience with script writing and business development procedures.
• Strong organizational and time-management skills.
• Proactive, detail-oriented, and systems-minded.
• Ability to handle confidential and sensitive information with discretion.
• Self-motivated with a strong sense of urgency and minimal supervision.
• Familiarity with managing travel arrangements and calendar coordination.
• Proficiency in project management and planning.
• Experience using Monday.com or similar tools is a bonus, but not required.

Responsibilities:

• Project Management: Lead and self-manage multiple projects, prioritizing tasks effectively with minimal supervision.
• Planning: Organize and lead planning meetings to ensure timely and efficient project completion.
• Communication: Draft, proofread, and modify important business communications with professionalism.
• Calendar Management: Schedule and coordinate meetings, develop agendas, and manage personal and professional appointments.
• Travel Coordination: Plan travel arrangements, including accommodations and transportation, based on executive preferences.
• Administrative Tasks: Order supplies, book personal appointments, arrange gifts, and handle ad hoc tasks using personal transportation.
• Detail Orientation: Maintain meticulous attention to detail and a strong sense of accountability.
• Confidentiality: Handle sensitive information professionally and discreetly.
• Reporting: Report directly to the Principal and Chief of Staff/Director of Executive Operations.

Schedule: Monday - Friday, 9:30 AM - 5:30 PM (or possibly 10:00 AM - 6:00 PM), 8-hour days, with availability as needed.

Compensation: $80,000 - $85,000 per year, plus benefits (medical, dental, vision) and 401K with matching.

Location: Calabasas, CA