CareerSource Palm Beach County is hiring: Executive Assistant to Chief Executive

Executive Assistant Needed for CEO of the Chamber of Commerce of the Palm Beaches ...

The Executive Assistant to the CEO plays a pivotal role in supporting the leadership and strategic direction of the Chamber of Commerce. This position requires a highly organized, detail-oriented professional to manage the CEO's schedule, handle communications, coordinate key initiatives, and ensure the smooth functioning of the office. The role also involves acting as a liaison for committees, managing the Chamber's Trustee Program and supporting special projects.

Key Responsibilities: -

· Manage and maintain the CEO’s calendar, appointments, and correspondence.

· Oversee day-to-day office management to ensure operational efficiency.

· Serve as a primary liaison for the Executive Committee, Board of Directors, and Governmental Affairs Committee.

· Manage the Trustee Program, including communication, engagement, and event coordination.

· Plan and organize 4–6 Trustee-related events annually, ensuring they are executed smoothly and successfully.

· Proofread internal and external communications for clarity and professionalism.

· Order and maintain office supplies to support daily operations.

· Respond promptly and professionally to email inquiries.

· Assist with the planning and execution of additional special events as needed.

· Perform additional duties and special projects as assigned by the CEO.

Qualifications:

· Bachelor’s degree in business administration, communications, or related field preferred

· 2+ years of experience as an executive assistant or in a similar role supporting senior executives

· Bilingual English and Spanish preferred.

· Exceptional organizational and time management skills.

· Strong written and verbal communication abilities.

· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.

· High attention to detail with the ability to prioritize and manage multiple tasks efficiently.

· Discretion and professionalism in managing confidential matters.

· Proactive and resourceful in anticipating the CEO’s needs.

· Strong interpersonal skills with the ability to interact effectively with stakeholders at all levels.