Executive Assistant Job at Jobot in Charlotte

Growing but established manufacturing organization seeks experienced administrative assistant to join the team.

This Jobot Job is hosted by: Hunter Prater
Are you a fit? Easy Apply now by clicking the "Apply Now" buttonand sending us your resume.
Salary: $65,000 - $75,000 per year

A bit about us:

Our client is a growing global manufacturing organization.

Why join us?

Medical Dental and Vision insurance
401k with company match
Generous PTO policies

Job Details

Job Details:

We are currently on the hunt for an exceptional Executive Assistant to join our dynamic team in the Manufacturing industry. This is an exciting opportunity for a seasoned professional with a strong background in executive-level support. The successful candidate will provide high-quality administrative and logistical support to our executive team, demonstrating exceptional organizational skills and a knack for effective communication. This role is perfect for someone who thrives in a fast-paced environment, and who is adept at managing multiple tasks and deadlines simultaneously.

Responsibilities:

• Provide comprehensive administrative support to the executive team, including but not limited to managing schedules, coordinating meetings, and organizing travel arrangements.
• Act as the first point of contact for the executive team, handling correspondence and phone calls in a professional and timely manner.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Conduct research, assemble and analyze data to prepare reports and documents.
• Manage and maintain executives' schedules, appointments, and travel arrangements.
• Arrange and coordinate meetings and events.
• Record, transcribe, and distribute minutes of meetings.
• Monitor, screen, respond to and distribute incoming communications.
• Liaise with internal staff at all levels and interact with external clients and vendors.
• Coordinate project-based work and oversee special projects as assigned.
• Maintain strict confidentiality of sensitive information.

Qualifications:

• Minimum of 5+ years of experience as an Executive Assistant or similar role, preferably within the Manufacturing industry.
• Bachelor’s degree in Business Administration or related field is preferred.
• Proven experience in information and communication management.
• Solid experience with office management systems, ERPs, and MS Office.
• Familiarity with online calendars and cloud systems.
• Experience using office equipment, including printers and fax machines.
• Strong organizational skills with an ability to prioritize time-sensitive assignments.
• Excellent verbal and written communication skills.
• Strong problem-solving skills and the ability to make decisions under pressure.
• Ability to handle confidential information with discretion and integrity.
• Exceptional interpersonal skills and a friendly and professional demeanor.
• Proven ability to manage and coordinate travel arrangements.
• Experience in coordinating and setting up high-level board meetings.
• Ability to multitask and meet changing deadlines.
• Must be self-directed and able to complete projects with limited supervision.

This is an excellent opportunity for a dedicated professional looking to take the next step in their career. If you are a proactive, service-oriented individual who meets the above-mentioned qualifications, we would love to hear from you.

Interested in hearing more? Easy Apply now by clicking the "Apply Now" button.