Executive Assistant Job at Jobot in Los Angeles

Executive Assistant, Part-Time, Spanish Speaking needed for Contract role

This Jobot Consulting Job is hosted by: James Moon
Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume.
Salary: $30 - $40 per hour

A bit about us:

Large nonprofit organization in Los Angeles

Why join us?

Part-time role
Great mission and organization
Strong team culture

Job Details

Job Details:
Our firm is seeking a dynamic and experienced Executive Assistant. This role requires an individual who is professional, detail-oriented, organized, and can manage multiple tasks simultaneously. The ideal candidate will have a minimum of 5 years of experience in a similar role, with a strong focus on calendar management and organization. This position will work closely with our executive team, providing high-level administrative support that includes a variety of administrative tasks, project coordination, and maintaining confidential and sensitive information.

Responsibilities:

• Provide full administrative support to the executive team, including managing complex calendar scheduling, arranging travel itineraries, and coordinating meetings.
• Coordinate and manage special projects as assigned, ensuring deadlines are met.
• Prepare and edit correspondence, communications, presentations, and other documents.
• File and retrieve documents and reference materials.
• Conduct research, collect and analyze data to prepare reports and documents.
• Manage and maintain executives' schedules, appointments, and travel arrangements.
• Arrange and coordinate meetings and events.
• Record, transcribe, and distribute minutes of meetings.
• Monitor, screen, respond to, and distribute incoming communications.
• Interact with clients, senior management, and other staff members professionally and efficiently.
• Ensure smooth and efficient flow of day-to-day operations.
• Uphold a strict level of confidentiality and professionalism.

Qualifications:

• A minimum of 5 years of experience as an Executive Assistant or similar role.
• Bachelor's degree in Business Administration or related field is preferred.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with calendar management and organization.
• Excellent verbal and written communication skills.
• Strong organizational skills and ability to multi-task.
• Ability to work independently and as part of a team.
• Excellent problem-solving and decision-making skills.
• Ability to handle confidential information with discretion.
• Strong attention to detail.
• Ability to work in a fast-paced, dynamic environment.
• Proven ability to handle multiple projects while meeting deadlines.
• Exceptional customer service skills.

This role is an extraordinary opportunity for a motivated individual to take on a challenging and exciting role in a fast-paced environment. The successful candidate will have the opportunity to develop their skills and contribute to a growing company. If you are a proactive, professional, and dedicated individual, we would love to hear from you.

Interested in hearing more? Easy Apply now by clicking the "Apply" button.