Executive Assistant Job at MSI Recruiting in Delray Beach

1.Calendar and Schedule Management Coordinate personal and professional schedules: Manage appointments, family or business events, and personal & business travel plans Provide reminders and updates: Ensure key dates and commitments are communicated to keep everyone on track both personal and business. 2. Travel and Itinerary Planning Plan and book travel arrangements: Coordinate with travel agents to secure flights, accommodations, and transportation. Prepare detailed itineraries: Include relevant documents, contacts, and ensure a smooth experience. Home oversight during trips: Manage home while the family is away . 3. Household and Vendor Coordination Manage vendors and contractors: Assist with decorators, contractors, maintenance, and landscaping services. Oversee household staff as needed: Coordinate with housekeepers, trainers etc. 4. Personal Errands and Shopping Run errands: Handle personal shopping, picking up items, and handling dry cleaning or other essential tasks as requested. Assist with antiques and furniture storage: Manage the sale, auction, or donation of items from the family’s seven storage units. 5. Event Planning and Coordination Plan family and personal events: Organize celebrations, dinners, or gatherings, from venue selection to guest management. Coordinate with vendors and staff for events: Oversee logistics, timelines, and on-the-day management. 6. Pet Care Assistance Assist with dog care: Help with walking the family’s Bernadoodle and any other necessary tasks related to pet care. 7. Administrative Support Document and data management: Organize essential documents, contracts, and files securely.- mainly Acker business Insurance coverage management 8. Project and Task Management . Assist Ceo with projects and coordination Assist with special projects: Business as well as support family initiatives, charitable events and personal business ventures. Organize and monitor tasks: Keep track of ongoing tasks and project deadlines to ensure smooth progress. 9. Liaison and Communication Point of contact and communication: Act as the bridge between the family and external parties, including lawyers, accountants, and advisors. Maintain confidentiality: Handle sensitive family and business information discreetly. 10. Crisis and Problem-Solving Support Emergency response and problem-solving: Arrange last-minute travel, manage urgent issues, or handle crises as they arise. Adaptability in handling unexpected issues: Resolve conflicts or troubleshoot problems efficiently.