Executive Assistant Job at MSI Recruiting in Delray Beach

1.Calendar and Schedule Management

• Coordinate personal and professional schedules: Manage appointments, family or business events, and personal & business travel plans
• Provide reminders and updates: Ensure key dates and commitments are communicated to keep everyone on track both personal and business.

2. Travel and Itinerary Planning

• Plan and book travel arrangements: Coordinate with travel agents to secure flights, accommodations, and transportation.
• Prepare detailed itineraries: Include relevant documents, contacts, and ensure a smooth experience.
• Home oversight during trips: Manage home while the family is away .

3. Household and Vendor Coordination

• Manage vendors and contractors: Assist with decorators, contractors, maintenance, and landscaping services.
• Oversee household staff as needed: Coordinate with housekeepers, trainers etc.

4. Personal Errands and Shopping

• Run errands: Handle personal shopping, picking up items, and handling dry cleaning or other essential tasks as requested.
• Assist with antiques and furniture storage: Manage the sale, auction, or donation of items from the family’s seven storage units.

5. Event Planning and Coordination

• Plan family and personal events: Organize celebrations, dinners, or gatherings, from venue selection to guest management.
• Coordinate with vendors and staff for events: Oversee logistics, timelines, and on-the-day management.

6. Pet Care Assistance

• Assist with dog care: Help with walking the family’s Bernadoodle and any other necessary tasks related to pet care.

7. Administrative Support

• Document and data management: Organize essential documents, contracts, and files securely.- mainly Acker business
• Insurance coverage management

8. Project and Task Management

• . Assist Ceo with projects and coordination
• Assist with special projects: Business as well as support family initiatives, charitable events and personal business ventures.
• Organize and monitor tasks: Keep track of ongoing tasks and project deadlines to ensure smooth progress.

9. Liaison and Communication

• Point of contact and communication: Act as the bridge between the family and external parties, including lawyers, accountants, and advisors.
• Maintain confidentiality: Handle sensitive family and business information discreetly.
• 10. Crisis and Problem-Solving Support
• Emergency response and problem-solving: Arrange last-minute travel, manage urgent issues, or handle crises as they arise.
• Adaptability in handling unexpected issues: Resolve conflicts or troubleshoot problems efficiently.