Administrative Assistant Job at Tempositions, Inc. in New York

Be part of something bigger – help us drive meaningful change in our community!

As an Administrative Assistant, you will play a key role in supporting vital social service programs and community initiatives that make a difference in Brooklyn. Whether you're coordinating educational programs, managing resources for non-profits, or assisting government offices with day-to-day operations, your contributions will have a direct and positive impact on these organizations and the people they serve.

Job Duties/Responsibilities: 
• Perform general typing and clerical duties including the preparation of meeting minutes, meeting notices, reports and correspondence; filing and photocopying
• Backup the reception desk, screening phone calls, scheduling appointments, and handling mail distribution
• Liaison with other programs and departments throughout the organization.
• Assist with updating various administrative databases as required
• Assist with the maintenance of administrative files and records
• Under the Executive Assistant’s supervision, handle special projects and work with other administrative clerical staff as needed
• Perform other related duties as deemed necessary and appropriate
• Organize and maintain various paper and electronic filing systems and databases
• Prepare forms, emails, letters and reports
• Answer and triage incoming phone calls
• Receive and process mail and fax documents
• Fax, scan/photocopy, email, and upload documents
• Schedule meetings and manage daily schedule for the office
• Meet and greet all incoming guests and visitors

Qualifications:
• Bilingual English/Spanish a plus
• Computer Knowledge: MS Office (Word, Excel & Outlook)
• Education: High School Diploma or Equivalent
• Experience: Minimum of 2 solid years previous Administrative Assistant experience (preferably recent experience)
• Excellent communication skills (oral and written) and organizational skills
• Dependable, detail-oriented, and highly motivated with the ability to work in a fast-paced, high volume office environment
• Willing and able to multitask
• Ability to work independently as well as in a team environment with different personalities

Benefits: Our benefits package is uncharacteristic to the industry, including unheard of benefits to ensure you have the support and resources needed to thrive both professionally and personally. These benefits include:
• Company Subsidized Health Insurance 
• Dental and Vision
• 401(K) Plan
• W-2 Employee Status
• Sick Pay 
• Direct Deposit/Stored Value Payroll Cards
• TransitCheks 
• Child Care Assistance 
• Training Courses
• Longevity Bonuses
• Paid Holidays 
• Referral Bonuses 
• Corporate Perks

Equal Opportunity Employment:
We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex, sexual orientation, gender (including gender identity and expression), marital or familial status, age, physical or mental disability, perceived disability, citizenship status, service in the uniformed services, genetic information, height, weight, or any other characteristic protected under applicable federal, state, or local law. Applications from members of minority groups and women are encouraged.