Deputy Director, Payroll & Benefits Administration

Job Description IMPORTANT NOTE: ONLY CANDIDATES WHO HAVE A PERMANENT ADMINISTRATIVE STAFF ANALYST OR COMPARABLE CIVIL SERVICE TITLE WILL BE CONSIDERED FOR AN INTERVIEW. PLEASE INCLUDE YOUR EMPLOYEE IDENTIFICATION NUMBER (EIN) WHEN APPLYING AND INDICATE IN YOUR COVER LETTER IF YOU ARE A PERMANENT ADMINISTRATIVE STAFF ANALYST. The NYC Department of Finance (DOF) is responsible for administering the tax revenue laws of the city fairly, efficiently, and transparently to instill public confidence and encourage compliance while providing exceptional customer service. The Office of Employee Services (OES) is responsible for the agencys human capital administration and workforce management, which includes recruitment, personnel, civil service administration, labor relations, timekeeping, payroll, leaves of absence, benefits and performance management administration, and programs for employee learning, engagement, recognition, professional development, and agency-wide events. OES also administers employee-related agencywide programs such as Conflicts of Interest Board (COIB) programs, such as Financial Disclosure, Secondary Employment & Moonlighting Waivers, Residency Requirement Administration, Remote Work Program Administration, Federal Tax Information (FTI) background investigation requirements, and COVID-related and Line of Duty Injury (LODI) policies and procedures. OES provides guidance and support to the agencys business units on a wide variety of employee and employment -related matters, to ensure compliance with citywide and agencywide guidance and policies. OES liaises and partners with the Department of Citywide Administrative Services (DCAS), Office of Labor Relations, Office of Payroll Administration, Conflicts of Interest Board, Department of Investigation, and other oversight agencies and to facilitate the agencys workforce management business needs. DOF is seeking an experienced professional to serve as Deputy Director, Payroll & Benefits Administration Unit within the Office of Employee Services (OES). Reporting to the Director of Payroll & Benefits Administration, the Deputy Director will be responsible for supervising and coordinating the agency's payroll and benefits administration and related programs. The selected candidate's responsibilities will include, but are not limited to the following: - Supervise and train staff. Coordinate daily unit operations and functions required to administer the agency's payroll and benefits programs, in accordance with citywide and agency policies and procedures. Monitor and enhance productivity. - Manage and facilitate payroll-related functions, including but not limited to, overtime processing, supplemental paychecks, collective bargaining agreements, stipulation of settlements, mayoral personnel orders, promotional and anniversary salary increases, annuity payments, grievance, and disciplinary determinations. - Conduct payroll audits and manage consistent checks and balances to ensure accurate payment. Identify and coordinate overpayment recoupments. - Manage and facilitate employee benefit related functions, such as worker's compensation, retirement planning, taxable fringe benefit, line of duty injury (LODI), military leave, employment verification, management benefits fund, non-city resident tax and other programs. - Liaise with oversight agencies to coordinate and implement payroll and benefit programs and resolve employee issues. - Analyze current procedures and make recommendation to enhance unit operations. Advise staff of procedural updates and monitor implementation and consistent compliance with citywide regulations. - Develop, implement, and manage agencywide and division-wide programs, projects and initiatives. Make recommendations to enhance operations and procedures and assist with implementation. - Perform research, respond to inquiries and provide support on payroll and benefits issues to DOF employees and managers. Work proactively and collaboratively with OES units and other internal and external business partners. - Maintain confidentiality of employee records and information. - Compile data and reports and prepare written communication and presentations. - Perform related tasks and special projects. Qualifications 1. A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or 2. A baccalaureate degree from an accredited college and four years of professional experience in the areas described in "1" above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in "1" above. Additional Information The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.