Administrative Assistant Job at RAI Technologies in Huntsville

We are looking for a highly organized and efficient Administrative Assistant to support our dynamic team. The ideal candidate will have the capability to handle a variety of tasks simultaneously, including running errands, conducting research, and coordinating meetings. This role is crucial for ensuring smooth day-to-day operations and providing support to upper management.

Key Responsibilities:

• Run errands for the office as needed, demonstrating reliability and time management skills.
• Multi-task and pivot between various tasks as required, maintaining flexibility and efficiency.
• Conduct accurate research and document information, ensuring the reliability of data and reports.
• Coordinate and facilitate both internal and external meetings, including preparing agendas, taking detailed minutes, and following up on action items.
• Provide administrative support to upper management, including but not limited to scheduling, correspondence, and managing specific requests.
• Handle ad-hoc tasks and projects with a proactive approach, assisting various departments as needed.
• Assist in the planning and execution of company events and meetings.
• Maintain confidentiality of sensitive information and documents.
• Electronic uploading and management of documents

Required Skills:

• Strong organizational and planning skills in a fast-paced environment.
• Excellent time management skills and ability to prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
• Reliable transportation and good driving record

Optional Skills:

• Experience with office management software like ERP, CRM, etc.
• Basic bookkeeping and/or project management experience.
• Familiarity with online meeting tools such as Zoom or Microsoft Teams.

This role is perfect for a self-motivated individual who thrives in a dynamic environment and is looking to play a key role in the administrative backbone of our organization. If you are a multitasker with a can-do attitude and excellent communication skills, we would love to hear from you.

As part of our commitment to employee development and recognition, we conduct initial performance reviews for all new hires within 30 to 60 days of their start date. This review process is designed to assess early contributions, provide valuable feedback, and identify areas for growth. For those demonstrating exceptional performance and a strong alignment with our organizational values and goals, there may be opportunities for salary increases or other forms of recognition. We believe in rewarding hard work and dedication, and these early reviews play a crucial role in fostering a culture of achievement and continuous improvement.