Administrative Assistant Job at Emcor Inc in Fort Wayne

Who We Are

Shambaugh & Son L.P., a wholly-owned indirect subsidiary of EMCOR Group, Inc., is a customer-driven, single-source, self-performing construction/engineering firm. We specialize in the Design-Build method of construction resulting in fast-track delivery of the project improvements to our customers. We are one of the largest specialty contractors in the U.S. and the only one with all eight M.E.P (Mechanical, Electrical, Process, Automation, Refrigeration, HVAC, Plumbing, and Fire Protection) design and installation capabilities in-house. We perform more than $1 billion of construction projects per year with over 3,000 employees throughout 50 states from our home office in Fort Wayne, Indiana.

Our success has been driven by our ability to attract and retain dedicated, knowledgeable and seasoned professionals to become part of the Shambaugh team, as we continue to build on our 90+ year Shambaugh success story.

At Shambaugh, we recognize people as our most important resource and it is our mission to produce the industry’s highest level of quality services and productivity on every project in order to develop repeat customers, maximize return on investment, and provide professional growth opportunities for people in the organization.

Job Summary

Shambaugh & Son, LP is looking for an Administrative Assistant. In this position you will be responsible for assisting with all areas of the Fire Fabrication Shop.

Essential Duties and Responsibilities

• Interact daily with designers, superintendents, fab supervisors and fab manager regarding any questions on foreman’s kits, etc.
• Maintain various division file information such as time sheets and project archives
• Payroll for all shop employees, scan wage slips to payroll department
• Distribute checks to supervisors / employees
• Maintain attendance records and employee files
• Weekly attendance sheets for supervisors
• Incoming foreman’s kits: Print out drawings, stamp, print out stock lists, print label files and upload ITF files
• Communicate with designers and fabrication coordinator on stock list errors
• Log in date to shop, weights, welds into job track
• Keep an updated truck schedule at all times
• Send out weekly email to designers for needed stock lists
• Incoming calls
• Ordering office supplies
• Help HR with obtaining benefit paperwork for current employees and new hires, also any needed employee information for HR
• Log and printout employee badges
• Set up interviews when needed
• Assist fab manager and supervisors as needed
• Other duties as assigned

Qualifications

• High School Diploma or equivalent
• 3-5 years minimum of administrative office experience
• Strong verbal and written communication skills
• Dependable
• Advanced knowledge of Microsoft Word and Excel
• Outlook experience preferred, but not required
• Must be able to multi-task and be very organized
• Must be a self-starter and able to work with diverse group of construction personnel
• Proficient with time management

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal process -- it is probably fraudulent.

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

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