Senior Administrative Associate

Job Posting Description

At Boston Children's Hospital, the quality of our care - and our inclusive hospital working environment - lies in the diversity of our people. With patients from local communities and 160 countries around the world, we're committed to reflecting the spectrum of their cultures, while opening doors of opportunity for our team. Here, different talents pursue common goals. Voices are heard and ideas are shared. Join us, and discover how your unique contributions can change lives. Yours included.

The Department of Surgery is looking for an experienced Sr. Administrative Associate to support the executive and clinical leadership team. This is a great opportunity for someone looking to take the next step in their career through these highly visible projects and responsibilities in addition to direct mentorship and development from the Executive Administrative Director of the department.

In partnership with the Executive Administrative Director and Executive Assistant to the Chief/Surgeon-in-Chief, the Senior Admin Associate will be responsible for:

• Coordinating the annual department report with the Chief.
• Coordinating Harvard Surgery Research Day.
• Coordinating meeting between faculty and the Chief
• CV maintenance
• Managing light volume of patient calls, clinical scheduling, clinical record keeping, etc. for all of Chief's clinic appointments.
• Department event planning. Reserve meeting location, order supplies and service and prepares agenda. Prepare travel arrangements, including airline reservations and hotel accommodations.
• Managing daily administrative operations of the department.
• Monitoring and maintaining department recordkeeping systems, including highly sensitive and/or critical administrative and financial data. Overseeing input of information into databases and spreadsheets, monitoring data validity, compile, print and distribute reports as needed.
• Monitoring and reconciling budget reports and department expenses, researching and resolving errors or discrepancies. Collect, organize and prepare information, documents and other materials for preparation of annual budget, grant applications.
• Coordinating administration of departmental fellowship and/or residency programs, training grants and related programs. Collecting, preparing, routing and tracking required appointment, credentialing and licensure documents.
• Monitor and maintain department supply inventory and computer equipment. Serve as liaison to support service departments to request and coordinate services.
• Other deliverables and responsibilities as assigned.

To qualify, you must have:

1. High school diploma or GED required. Completion of two years' of occupationally specific education or an Associate's degree preferred.
2. Minimum of two years of administrative work experience required.
3. Work requires the analytical skills to resolve problems that require the use of basic scientific, mathematical, or technical principles.
4. Work requires the ability to communicate effectively both orally and in writing and provide empathy in difficult interpersonal situations.

Boston Children's Hospital offers competitive compensation and unmatched benefits including flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.

Boston Children's Hospital requires all employees to be vaccinated against COVID-19 and Flu, (unless you are eligible for a medical or religious exemption).

Boston Children's Hospital is an Equal Opportunity / Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.