Executive Assistant Job at Greystone in New York

Greystone is a private national commercial real estate finance company with an established reputation as a leader in multifamily and healthcare finance, with over $13 billion in loan originations in 2023. The firm consistently ranks in the Top 10 for Fannie Mae & Freddie Mac multifamily loan originations and is the #1 Overall HUD Multifamily and Healthcare Lender in the country. Greystone also ranks nationally as a top affordable housing, seniors housing, and small balance loan lender. A highly philanthropic company, Greystone donates more than half of its profits to charity each year.

We are seeking a highly organized and proactive Executive Assistant to support our Corporate Finance team. This person will report to the Executive Managing Director of Corporate Finance and Capital Markets and will be based in our New York City headquarters. The ideal candidate will have exceptional communication skills, a strong attention to detail, and the ability to manage multiple projects in a fast-paced environment.

Primary Duties and Responsibilities:

• Maintain several executive's schedules by planning and scheduling meetings, conferences, and travel
• Schedule and submit travel and business-related expenses in Concur
• Coordinate the signature process for financing documents
• Prepare documents for team members and industry partners
• Manage and prioritize incoming communications, ensuring timeliness and appropriate action
• Complete additional tasks and special projects as needed
• Contributes to the Greystone team effort by accomplishing related results as needed
• Assist members of the Corporate Finance team with any necessary meeting preparation and when requested, join meetings to take notes and follow up with responsible parties to ensure tasks are completed as agreed upon
• Maintain confidentiality and exercise discretion in handling sensitive information

Experience, Skills, and Abilities Required:

• Minimum of 6 years of experience as an Executive Assistant, with at least 3 years supporting a senior level executive
• Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software
• Excellent verbal and written communication skills
• Superior time management skills with the ability to multitask while prioritizing tasks to meet deadlines.
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
• Superior judgement, professionalism, poise, ability to maintain the highest level of confidentiality and assertiveness
• Exceptional interpersonal skills

At Greystone, we believe that finding creative solutions for our clients comes from the collaboration of people with diverse backgrounds and perspectives. We strive to build an inclusive work environment that celebrates differences and empowers all individuals with opportunities to channel their entrepreneurial spirit. Greystone is an EEO Employer.

Greystone offers a competitive base salary and bonus. The base salary range for this position is $100,000 to $110,000/year. The specific compensation that will be offered is based on an understanding of the hired candidates' qualifications at the time of hire. Employees are eligible for a discretionary bonus based on employee work performance reviewed during the annual review process.

*The firm is the #1* overall HUD multifamily and healthcare lender by firm commitments, and a top 10 Fannie Mae and Freddie Mac multifamily real estate lender.*

*For HUD's 2024 fiscal year ending September 30, 2024. Based upon combined firm commitments received by Greystone Funding Company LLC and Greystone Servicing Company LLC and excludes risk sharing and hospital loans.*