Receptionist
Parexel International Corporation, King of Prussia, PA, United States
We are currently looking for a part-time Receptionist (30 hours/week) to be based in our office in Prague. In this role you will:
Handle all telephone calls in a professional and efficient manner
Develop effective relationships with internal client
General administrative functions (filing, printing, copying, faxing, laminating etc)
Greet visitors (clients/vendors) with a professional and positive attitude and in line with the security procedures
Coordination of transport/taxi arrangement for visitors
Process and responsible incoming and outgoing mail, faxes and packages
Coordinate courier express service
Manage 'Lost and Found' item
Trip to post office for mail delivery service and postage stamp management
Monitor and Make order of stationary, catering, office supplies according
to request (Oracle)
Process and investigate payment of routine cost such office rental,
management fee, maintenance cost, courier & Facilities supplies etc. (Kofax),
Security management for all entrances & CCTV tracking
Office Access Card management
Health and Safety
Maintain front desk and lobby clean and tidy
Coordination with archiving company / confidential destruction
Administration of helpdesk requests
Attend to vendor when performing maintenance routine
AgilQuest (Administrator, reports running, change requests, assist end user)
Maintenance of office installations
Printers and supplies
Supervise Facilities suppliers
Provide limited support to remote employees
Follow on office utilization
Marketing initiatives
Acts as first contact point for corporate services related topics, if those
services are not locally represented (HR, Finance, IT, procurement), i.e
Skills:
Fluent in Czech and English, both verbal and writing
Excellent interpersonal and telephone skills
Team oriented and with social competence
Work creatively in a fast-paced environment
Represent PAREXEL to clients in a positive and professional manner
Highly service oriented
Demonstrate knowledge in coordination and competence for communication at all levels
Efficiently organized, good knowledge of Microsoft Windows Office
Independence work ability
Self-motivated
Knowledge and Experience:
Proven experience in the field of customer care service with emphasis on reception.
Highly motivated and service orientated starters welcomed
Education:
High school diploma
Vocational education/professional training as secretary, foreign language correspondence clerk, hotel business employee, management assistant in hotel and hospitality, travel agent