Bookkeeper / Administrative Assistant Job at The Northport Hotel in Northport

Benefits:

• Competitive salary
• Employee discounts
• Paid time off

ADMINISTRATIVE DEPARTMENT


JOB DESCRIPTION / COMPENSATION

I. Position

Bookkeeper / Administrative Assistant

II. Job Summary

General Office administration and assistance in all areas of back-office operations for multiple companies such as payroll, accounts payable, account receivable and human resources. Willingness to sign and accept an NDA letter.

III. Responsibilities and Duties (Not Limited To)

PAYROLL
Responsible for helping onboard employees including processing of new hires, as well as any changes in existing employee records and ensure compliance with all state and federal government labor laws, as well as company policies and procedures.
Input weekly payroll using Paychex online payroll system
Review all employee time records in Silverware POS for accuracy
Perform all payroll and personnel analysis as requested

ACCOUNTS PAYABLE
Responsible for processing of all vendor invoices in QuickBooks for various companies
Responsible for maintaining all A/P files and vendor records
Perform all vendor and/or expense account analysis as requested

BANKING AND ACCOUNTS RECEIVABLE
Cash management such as counting weekly cash sales, prepare cash and check bank deposits and entering sales entries into QuickBooks.
Create billing invoices
Enter Daily Sales receipts into Quickbooks
Monitor and replenish Petty cash
Performing Bank reconciliations as requested by Controller

HUMAN RESOUCES
Assist in administration of all areas of onboarding and terminating employees
Assist in administration and reporting of all employees related insurances including company provided benefits, workers compensation, disability and unemployment insurance
Assist with company liability insurance audits and renewals.

GENERAL OFFICE & BOOKKEEPING
Assist Controller in all Quick Books reports and analysis as requested
Assist in responding to inquiries from vendors, insurance brokers and employees
Calculate royalties for weekly Theater performances
Assist with all other company office functions as needed/requested
Work in conjunction with other managers / staff in the company to assist in solving departmental issues and inquiries.

IV. Reports to

Controller

V. Job Requirements

Proficiency in Microsoft Excel and Word required
Experience in QuickBooks required
Experience in Paychex payroll systems preferred but not required
An ability to learn and work with multiple restaurant and theater software systems
Excellent multi-tasking skills


Compensation Package

Base Salary ~ Open and commensurate with qualifications and experience
Vacation / Sick Time ~ As Per Hotel Policy
Medical Insurance ~ As Per Hotel Policy
Potential Performance Bonus