Executive Assistant

Executive Assistant

Job no: 497395
Work type: Staff Full-time
Department: Dental School
Location: Wilf Campus, 500 West 185th Street, NY, NY
Categories: Administrative Support

Position Summary:
Will provide general senior-level support to the Dean and the Office of the Dean. The incumbent will be required to interact with external contacts. May receive and screen communications, including telephone calls and e-mail messages, and provide assistance/response using independent judgment to determine those requiring priority attention and/or directing inquiries completely and appropriately.

Position Responsibilities:

• Provides primary office coverage and first point of contact.
• Effectively and efficiently performs "triage" of incoming contacts, prioritizing items of urgency, identifying parties who handle the issue/problem/concern, making timely referrals, and ensuring follow-up.
• Serves as the primary point of contact in managing correspondence, mailings, scheduling appointments, answering and screening phone calls, and regular/recurring projects.
• Provides support and works with other members of the office of staff in providing a proactive and responsive service team, responding to the needs of faculty, students and staff.
• Provides administrative support in preparation of meetings materials
• Makes travel arrangements as directed, ensuring efficient and cost-effective options are considered.
• Handles confidential information which would have a negative impact on the University's operations, performance, or value if shared beyond its intended audience.
• Coordinates and executives special projects.
• Takes initiative to refer questions and requests to the most appropriate department or school.
• Coordinates a wide variety of projects and follows through with high-level officials within and outside the organization.
• Manages all necessary Banner system needs including, but not limited to job posting and recruiting, hiring processes, onboarding new faculty, purchasing, and reports.

Experience & Education Background:

• Bachelor's Degree and 3 - 5 years' general administrative and office experience.
• 3-4 years' experience working in an executive environment, exercising independence and skill in self-managing priorities and ensuring the office and resources are supporting the executives.
• Demonstrated success in working collaboratively and as part of an effective team in meeting the needs of the executive(s) and the organization.
• Work in an educational, clinical, or senior executive environment a plus.

Skills & Competencies:

• Outstanding organization skills; project management skills with excellent attention to detail.
• Experience developing and executing plans and executes, ensuring internal and external commitment and performance to plan/obligations.
• Demonstrated ability to multi-task in a high volume environment.
• Possess ability to deal with diverse groups of individuals and situations with a high degree of diplomacy and professionalism; handle sensitive and confidential information with discretion.
• Works efficiently and effectively with a strong commitment to team participation, performing responsibilities with collegiality, teamwork, discretion, and excellence.
• Assumes initiative and monitors and follows through on unresolved issues or assigned projects.
• Demonstrate attention to detail and decision-making skills to respond to high-pressure situations.
• Demonstrate time management skills.
• Must demonstrate superior interpersonal communication skills as well as excellent public speaking and writing skills to effectively represent the Provost and the University to all internal and external constituents; demonstrated political acumen and sensitivity. Will be required to generate correspondence on behalf of the Provost.
• Demonstrate full accountability and follow through to ensure all faculty, students and staff receive complete responses or service when dealing with the Office of Academic Affairs.
• Must excel in all MS Office applications including MS Outlook, Word, Excel, Teams and PowerPoint and the Banner System.

Salary Range:

• $66,000 - $75,000

About Us:
Founded in 1886, Yeshiva University (YU) has a strong tradition of combining Jewish scholarship with academic excellence and achievement in the liberal arts, sciences, medicine, law, business, social work, Jewish studies, education, psychology, and more.

We are a leading global educational institution that employs 2,000 people across our various campus locations -- Wilf Campus, Beren Campus, Brookdale Center, Resnick Campus in the Bronx, the Gruss Institute in Jerusalem, the Boys High School in Manhattan and the Girls High School in Queens. From the distinguished faculty who teach here, to the dedicated staff, we work to fulfill our mission through all that we teach, by all that we do and for all those we serve. We seek to attract and retain engaged and committed individuals who contribute to an exciting working environment, where there is a sense of community and belonging, balanced with a significant cross section of people from diverse backgrounds working and studying together.

The University offers an excellent compensation package, and a broad range of employee benefit plans, including immediate participation in the University's retirement plan. Staff members are typically eligible for four weeks paid vacation each year and have access to a shuttle to nearby subway locations.

Equal Employment Opportunity:
Yeshiva University is an equal opportunity employer committed to hiring minorities, women, individuals with disabilities and protected veterans.

Advertised: Apr 10, 2024 Eastern Daylight Time
Applications close: