Education Administrative Supervisor Job at Straz Center for the Performing Arts

Be a Star at the Patel Conservatory within the Straz Center for the Performing Arts!

The Straz Center's Patel Conservatory provides the finest performing arts training in an inspirational setting, outreach programs that inspire thousands of students in need and a plethora of educational performances and events that enrich the entire community. The award-winning, nationally recognized, and fully accredited Patel Conservatory offers a multitude of performing arts classes in dance, theater and music for students of all ages and experience levels.

The Straz Center for the Performing Arts, located along the beautiful Riverwalk in downtown Tampa, Florida, is one of the largest performing arts centers in the southeastern United States. The Straz boasts one of the nation's leading Broadway series and is nationally respected for producing grand opera, as well as presenting a wide variety of concerts, performances and events.

Straz Center is a non-profit organization with a dynamic work environment centered around the arts and our community. We celebrate diversity, community engagement, collaboration and work-life balance. Our staff often has access to witness world-class performances and events, adding an element of excitement to the workday that is unique to a performing arts venue.

The Education Administrative Supervisor is an integral part of the Education Team reporting to the Vice President of Education and Community Engagement and provides administrative, fiscal and clerical support to the Education Department of the Patel Conservatory.

Essential Functions:

Administrative Tasks:

• Coordinates meetings and calendar management, compiles enrollment and tuition data, handles mail, organizes supplies, maintains files, and assists with report preparation.
• Records and distributes minutes for various departmental meetings, collects data for reports, and manages accreditation data.

Fiscal Management:

• Handles certificates of insurance, contracts, invoices, deposits, and donation requests.
• Assists with financial tasks, including P-card administration, tracking expenses, supporting the ASAP database, and managing scholarship processes.
• Acts as a liaison to HR and Payroll for hiring and contract management, tracks budget spending, and assists with Conservatory event settlements.

Business Systems:

• Provides system support, troubleshoots issues, ensures data security compliance, and generates department reports.

General Duties:

• Offers support during peak admission seasons, summer camps, and special events.
• Conducts research, coordinates departmental functions, and supports overall Conservatory operations.

Supervisory Responsibilities:

• This position has no supervisory responsibility.

Education, Work Experience, Qualifications:

• College degree preferred, but not required. Equivalent experience may be substituted.
• Two to three years administrative and project management experience.
• Self-motivated with strong administrative and organizational skills, along with close attention to detail and ability to maintain accurate records.
• Proficient in Microsoft Office applications to include Outlook, Word, Excel, and PowerPoint.
• Effective written and verbal communication skills.
• Ability to work productively in teams and to interact professionally with a diverse group of clients and staff.
• Ability to handle sensitive personal and company information appropriately.
• Availability to work occasional nights and weekends, as required.

Working Conditions, including Physical Requirements:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.
• While performing the duties of this job, the employee is regularly required to communicate over the phone. The employee is frequently required to traverse the facility, exchange information, and operate equipment.
• The employee is occasionally required to move up to 25lbs, ascend/descend on ladders, and move in confined spaces.

Travel:

• Limited travel is expected for this position. May be required to travel to conferences or meetings with vendors on a limited basis.

Straz Center offers a team-based work environment that shows our dedication to the community every day. We reward our full-time employees with a strong benefits package including:

• Options for health/dental, vision, etc.
• Discounted downtown parking
• Discounts on food, shows and classes at the Patel Conservatory
• Generous 403(b) plan
• 27 days of PTO/Holidays per year.

Working at the Straz Center combines professional fulfillment with personal passion, making it a fantastic environment for those who want to contribute to the world of performing arts.

The David A. Straz, Jr. Center for the Performing Arts, Inc. is an equal opportunity employer committed to being an inclusive workplace and strongly believes in the importance of having a diverse group of individuals represented. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.

Please visit our website at www.StrazCenter.org to learn more about the Straz Center.