Administrative Associate, University of Arizona Cancer Center

Administrative Associate, University of Arizona Cancer Center

Posting Number
req21319

Department
Cancer Center Division

Department Website Link
https://cancercenter.arizona.edu/

Location
University of Arizona Health Sciences

Address
1515 N Campbell Ave, Tucson, AZ 85724 USA

Position Highlights

The University of Arizona Cancer Center (UACC) is a National Cancer Institute-designated comprehensive cancer center dedicated to the prevention and cure of cancer through patient care, research, and education. The Cancer Research Training & Education Coordination (CRTEC) office within UACC was established in 2018. CRTEC's goal is to promote the development of the next generation of cancer researchers and health professionals.

The CRTEC office seeks an Administrative Associate that supports the CRTEC team. This position supports the CRTEC office by coordinating activities for the CRTEC programs intended for students interested in cancer research. This position helps the team prepare for student professional development and networking events, evaluating program successes and implementing feedback, and providing marketing assistance to reach intended student audiences.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

Coordination:

• Supports the department by coordinating activities for the Diversity in Cancer Research (DICR) undergraduate students 10-week summer program. This includes providing logistical support for coordinating the schedule of weekly classes, coordinating networking opportunities, training and professional development sessions, and the culminating poster presentation.
• Working with the CRTEC team and Skin Cancer Institute (SCI) partners within UACC to assemble and drop-off the K-12 Mobile Oncology Training Education and Recruitment (MOTER) kits to local schools. May provide input to the material and content included in the kits.
• Support the CRTEC team in building out programming as needed.
• Coordinating and collaborating on special projects and other tasks as assigned.

Enrollment:

• Organizing and maintaining files as needed and record-keeping including gathering applications for the DICR programs.
• Drafting correspondence and sending email campaigns to local and national schools and colleges to provide and exchange necessary information to recruit student applicants.
• Coordinating with HR team to provide information to set up program participants with UA credentials. Setting up the students in the necessary training and courses as dictated by grant requirements.

Evaluation:

• Assisting in data tracking for all CRTEC programs through evaluation surveys.
• Maintains a list of program participants and conducts follow-ups with participants after the programs end to see if long term goals are met.
• Assists the team in preparing and submitting the annual report.

Event Assistance:

• Coordinates the orientation, culminating events, and networking meals for CTREC's three summer programs.
• Assist with planning and executing the DICR Post-baccalaureate socials and professional development opportunities during school year.

Marketing Assistance:

• Coordinates with Cancer Center Administration and Communications teams to provide input to and distribute social media and marketing materials.
• Assisting the CRTEC office to publish a monthly newsletter with student news and opportunities.

Knowledge, Skills, and Abilities (KSAs):

• Working knowledge of data and evaluation tools such as Excel and Qualtrics.
• Ability to collaborate with colleagues to effectively manage competing job responsibilities.
• Ability to work independently and proactively to meet position goals and deadlines.
• Ability to maintain a high levels of customer service.
• Excellent time management and organizational skills.
• Strong problem-solving skills and attention to detail.
• Excellent communication skills (oral and written) and ability to collaborate with a diverse team.
• Ability to occasionally attend program events in the evening and/or weekends.

Minimum Qualifications

• High school diploma or equivalent, and a minimum of 5 years of relevant experience; OR
• Associate's
  degree and a minimum of 3 years of relevant experience; OR
• Bachelor's
  degree and a minimum of 1 year of relevant experience; OR
• Any equivalent combination of education and work experience.
• Ability to drive according to the University Fleet Safety Policy. Incumbent must be able to travel to program events locally and in surrounding counties.

Preferred Qualifications

• Bilingual in English and Spanish.

FLSA
Non-Exempt

Full Time/Part Time
Full Time

Number of Hours Worked per Week
40

Job FTE
1.0

Work Calendar
Fiscal

Job Category
Organizational Administration

Benefits Eligible
Yes - Full Benefits

Rate of Pay
$20.33 - $25.41

Compensation Type
hourly rate

Grade
5

Compensation Guidance
The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade. Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Grade Range Minimum
$20.33

Grade Range Midpoint
$25.41

Grade Range Maximum
$30.49

Career Stream and Level
OC3

Job Family
Administrative Support

Job Function
Organizational Administration

Type of criminal background check required:
Name-based criminal background check (non-security sensitive)

Number of Vacancies
1

Target Hire Date

Expected End Date

Contact Information for Candidates
Dr. Jacob Schwartz | jcschwartz@arizona.edu

Open Date
12/2/2024

Open Until Filled
Yes

Documents Needed to Apply
Resume and Cover Letter

Special Instructions to Applicant

Diversity Statement
At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Notice of Availability of the Annual Security and Fire Safety Report
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.