University of New England
Conference Coordinator
University of New England, Biddeford, ME, United States
Position Details
Position Information
Position Type
Professional Staff
Faculty Track
Position Title
Conference Coordinator
Employment Status
Full Time
Months
12
Campus
Portland, ME
Description
The Conference Coordinator is responsible for managing and supporting all logistics related to conferences, special events, and the summer use of residence halls across the UNE campuses. This role ensures smooth execution of event planning, coordination, and on-site support for both internal and external stakeholders.
About The University of New EnglandUNE is Maine's largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state's top provider of health professionals and home to Maine's only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts.
UNE offers a generous comprehensive benefits package to eligible employees. The package includes varied health and dental plans; a retirement plan that includes up to an 8% match; extensive paid leave including holidays, vacation, sick and personal time; and educational benefits. Please visit the Human Resources Benefits site (https://www.une.edu/hr/benefits) for additional information regarding UNE's fantastic benefits package.
Responsibilities
Associate Degree in Business, Conference/Event Management, Hospitality, or a related field, or a combination of education and relevant experience that demonstrates comparable knowledge and skills.
EEO Statement Summary
Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.
COVID Vaccination Statement (PLEASE NOTE)
Employees in clinical settings must meet the State of Maine's immunization requirements for clinical activity.
Posting Detail Information
Posting Number
2022PS0463P
Open Date
Close Date
Open Until Filled
Yes
Position Information
Position Type
Professional Staff
Faculty Track
Position Title
Conference Coordinator
Employment Status
Full Time
Months
12
Campus
Portland, ME
Description
The Conference Coordinator is responsible for managing and supporting all logistics related to conferences, special events, and the summer use of residence halls across the UNE campuses. This role ensures smooth execution of event planning, coordination, and on-site support for both internal and external stakeholders.
About The University of New EnglandUNE is Maine's largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state's top provider of health professionals and home to Maine's only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts.
UNE offers a generous comprehensive benefits package to eligible employees. The package includes varied health and dental plans; a retirement plan that includes up to an 8% match; extensive paid leave including holidays, vacation, sick and personal time; and educational benefits. Please visit the Human Resources Benefits site (https://www.une.edu/hr/benefits) for additional information regarding UNE's fantastic benefits package.
Responsibilities
- Plan, coordinate, and oversee all daily operations and administrative tasks associated with conference and event logistics.
- Assist in departmental budget planning, monitor expenditures, process budget documents, manage invoices, and handle purchase orders.
- Support the maintenance and periodic updates of the department's webpage in collaboration with the UNE Communications Department, including annual web training.
- Manage and maintain content for Conference Services on social media platforms.
- Coordinate and implement logistical aspects of conferences and special events, including room scheduling, housing accommodations, food services, facility setups, security, and media.
- Oversee designated programs and special events, ensuring they are executed smoothly and professionally.
- Track revenue and expenses for assigned programs, ensuring accurate billing and financial reporting.
- Serve as the on-site customer service representative and liaison for clients, vendors, and other stakeholders.
- Collaborate with campus departments such as Facilities, Media, and ITS to meet the needs of event groups.
- Manage the coordination of all services related to event management, ensuring clear communication with university services and external vendors to ensure safety and efficient use of campus facilities.
- Provide direction and supervision to student workers assigned to events.
- Stay up to date on trends and best practices in conference and event planning.
- Commit to actively fostering a welcoming culture of inclusion and diversity.
- Perform other duties as assigned.
Associate Degree in Business, Conference/Event Management, Hospitality, or a related field, or a combination of education and relevant experience that demonstrates comparable knowledge and skills.
- Strong organizational skills with attention to detail.
- Excellent interpersonal skills with the ability to communicate effectively with a wide range of clients, faculty, staff, and external vendors.
- Strong written and verbal communication skills.
- Ability to work independently and as part of a team.
- Proficient in telephone and computer skills; web development and design experience is a plus.
- Ability to work flexible hours, including evenings and weekends, especially during peak conference season and as required throughout the year.
- Physical ability to stand and walk for extended periods, and to lift, carry, and move event equipment, including tables and chairs, as needed.
- Must be able to travel between campuses as necessary.
EEO Statement Summary
Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.
COVID Vaccination Statement (PLEASE NOTE)
Employees in clinical settings must meet the State of Maine's immunization requirements for clinical activity.
Posting Detail Information
Posting Number
2022PS0463P
Open Date
Close Date
Open Until Filled
Yes