Coordinator - Events and Production (Part-Time, Variable Hour)

Salary: $16.88 - $21.11 Hourly

Location : 800 W University Parkway, Orem

Job Type: Part-Time Staff

Job Number: FY2503702

Division: VP Academic Affairs

Department: School of the Arts

Opening Date: 12/05/2024

Closing Date: 2/15/2025 11:59 PM Mountain

Required Documents Needed to Apply: Resume

Applicant Support: 1-855-524-5627

Support@schooljobs.com

Position Announcement

Utah Valley University is seeking a Coordinator - Events and Production.

The Events and Production Coordinator assists the Venue Manager in planning and coordinating events across all Noorda Venues. They work with department directors and event clients to manage venue and production needs, including logistics, scheduling, and production for various performance spaces. This involves collaborating with the Production Supervisor, Technical Operations Director, and other managers to ensure smooth, safe, and timely productions. The Coordinator oversees crew assignments and training, working flexible shifts to support events from start to finish. Primary clients include the Art & Design, Dance, Music, and Theatre departments, external organizations, and touring attractions. Additionally, the Coordinator liaises with various UVU service providers to ensure a cohesive audience experience and handle unexpected circumstances during productions.
Summary of Responsibilities

• Production Coordination and Supervision: Attends all necessary production meetings, work calls, rehearsals, and shows to coordinate, supervise, and assist in production and event needs.
• Coordinates with visiting event production and company management to align with UVU/SOA/The Noorda best practices. Manages venue production schedules for events, ensuring sufficient staffing and time allocation for all aspects of the production process, including load-in, rehearsals, performances, and strike.
• Venue Scheduling and Preparation: Works with the Production Supervisor to maintain venue schedules, including production calendars and pre- and post-event work. Ensures spaces are fully prepped and ready on time for each event, and transitions smoothly to the next. Collaborates with production departments and the Technical Operations Director to schedule work calls and supervise personnel to cover all event needs.
• Documentation and Communication: Prepares and prints all venue-related event and production paperwork, including stage plots and event checklists. Ensures that show or event crews receive clear and proper communication regarding tasks, expectations, and job requirements for each production or event.
• Event Supervision: Attends load-in, setup, rehearsals, performances, and strike/restore as the SOA/UVU representative when assigned oversight of an event. Acts as the point-person for event vendors and key university collaborators, including UVU Police, Fire, Risk, etc. Works closely with visiting events to align with UVU/SOA/The Noorda best practices. Ensures the safe, professional, and efficient execution of events for the audience, performers, and crew.
• Safety and Training: Ensures safety compliance and that events/productions follow safety protocols. Maintains cleanliness and order of all workspaces, identifying and removing potential hazards. Trains and supervises part-time and student workers in safely operating all equipment. Develops and mentors student technicians, stage managers, and designers.
• Performs other job-related duties as assigned.

Qualifications / Licenses / Certifications

Bachelor's Degree in technical theater OR a combination of education and experience equaling 4 years in theatrical venue supervision.
Knowledge / Skills / Abilities

• Knowledge of all aspects of the performing arts and technical production, including music, theatre, dance, opera, lecture/demonstration, conferences, workshops, etc.
• Knowledge of hands-on event management and execution, from inception to post-event assessment.
• Familiarity with labor agreements and negotiation, labor law, contracts, and payroll.
• Experience in crowd management and safety, first aid/CPR/AED, and industry best practices for event-related risk management practices.
• Working knowledge of office software, including Microsoft Office and other software/online resources used for scheduling and production management, payroll, and shift scheduling software, e.g., WhenToWork etc.
• Familiarity with standard event vendor contracts and negotiation in catering (and safe food handling), security, parking, backline/equipment, labor, A/V, networking, etc.
• Excellent communication skills, both verbal and written.
• Excellent time management and organizational skills.
• Excellent decision-making, problem-solving, and analytical skills.
• Professional proficiency in technical theatre and proper operation of standard equipment such as Genie lifts, chain motors, counterweight rigging systems, power tools, staging risers, piano transports, hazardous materials, etc.
• Basic operational skills with sound and lighting equipment and systems under the direction of area supervisors.
• Ability to quickly learn and implement new systems as required.
• Results-driven with proven ability to manage changing priorities with non-flexible deadlines.
• Ability to excel in a fast-paced and diverse working environment, creating creative solutions to ensure production continuity safely and productively.
• Ability to display a passion for the performing arts and the ability to provide production and customer service excellence.
• Ability to work in a team environment and successfully manage professional relationships, working with all levels of employees and management.
• Ability to work independently under pressure; proactive thinker/self-starter.
• Ability to easily read and interpret schedules, contracts, plots and drawings, technical riders, and other industry-specific documentation.
• Ability to hold all members, employees, and visitors accountable to the highest standards for safety.

EEO Statement:

UVU employment decisions are made on the basis of an applicant's qualifications and ability to perform the job without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age (40 and over), disability, veteran status, pregnancy, childbirth, or pregnancy-related conditions, genetic information, or other bases protected by applicable federal, state, or local law.

Utah Valley University's dedication to exceptional care offers quality service and benefits to employees while staying committed to meeting the needs of a diverse workforce.

Although part-time and adjunct (less than 30 hours per week) employees are ineligible from the full-time employee benefits package, the university is pleased to offer the following:

• Undergraduate tuition remission benefit:
  • Part-time: waives 100 percent of tuition and general student fees for up to 3 credit hours or 1 course after 6 consecutive months of employment and a minimum of 480 hours worked (dependents do not qualify)
  • Adjunct: waives 100 percent of tuition and general student fees for one course per semester in which there is an active teaching assignment at the university (dependents do not qualify)

Access to the Employee Assistance Program (EAP)

Access to Campus Recreation and Wellness

Exclusive cash rewards through Utah Community Credit Union's (UCCU) branch on UVU's campus when becoming a member

01

What is your highest level of education?

• High School or equivalent
• Associates
• Bachelors
• Masters
• Ph.D.
• Ph.D. (abd)
• Juris Doctorate

02

How many years of experience do you have in this type of position?

• <1
• 1
• 2
• 3
• 4
• 5
• 6
• 7
• 8+

03

Do you have any experience working in theater or concert venues? (This can be in community theater, school, church, Etc.)

• Yes
• No

04

Do you have experience leading a team or work crew?

• Yes
• No

05

Can you work nights and weekends?

• Yes
• No

06

What interests you most about this position?

07

Are you a current student at UVU?

• Yes
• No

Required Question