Administrative Assistant

As an Administrative Assistant at National Bank of Canada you will provide valuable support to our team of financial professionals. As the first point of contact for our clients and visitors, you will be responsible for performing a variety of administrative tasks that contribute to the smooth day-to-day operations of our office. The successful candidate will possess excellent communication and organizational skills, along with the ability to manage multiple tasks simultaneously. Responsibilities Manage the front desk, including entering all incoming visitors and vendors into building security system, greeting visitors, answering phones, and responding to emails. Process incoming and outgoing mail and packages, includes but not limited to processing check returns, forwarding documents to Head Office. Responsible for the coordination and logistics of both internal and external meetings, including but limited to, catering, booking conference rooms, printing and binding of materials. Provide general office support, such as ordering office supplies including but not limited to maintaining office supplies, ordering office groceries, ordering weekly catering orders. Organize all internal and external office events. Coordinate domestic and international travel for office executives. Prepare and process paperwork, including reports, memos, invoices, and expense reports. (experience using Concur and Ariba/My Purchases is a plus). Assist in the revision and updating of internal documents, ensuring all documents are up to date and accurate. Requirements Proven experience as an administrative assistant or similar role. Proficient in Outlook and Microsoft Office (Word, Excel, PowerPoint). Strong organizational and time-management skills. Excellent communication and interpersonal abilities. Ability to work independently and prioritize tasks effectively. Ability to maintain confidentiality and handle sensitive information. Your benefits In compliance with all states and cities that require transparency of pay, the base salary range for this position is: $56,000 - $66,000 This position is bonus eligible. In addition to competitive compensation, upon hiring you'll be eligible for a wide range of flexible benefits to help promote your wellbeing and that of your family. Medical, Dental, Vision insurance 401(k) retirement plan participation from day 1 with Employer matching Flexible Spending Accounts for Healthcare and Dependent Care Commuter / parking benefit and employer matching Wellness fund Short/ Long Term Disability Life Insurance Membership at gym within our Park Ave building Tuition reimbursement Paid Parental leave Employee and Family Assistance Program And more. These are a few of the benefits available to you. We have an offer that keeps up with trends as well as your needs and those of your family. Our dynamic work environments and cutting-edge collaboration tools foster a positive employee experience. We actively listen to employees' ideas. Whether through our surveys or programs, regular feedback and ongoing communication is encouraged. Languages: English Skills Press space or enter keys to toggle section visibility Artificial Intelligence Cybersecurity Diversity & Inclusion Empathy Learning Agility Resiliency Teamwork The amounts indicated in this job offer are in U.S. dollars. Your benefits In addition to competitive compensation, upon hiring you'll be eligible for a wide range of flexible benefits to help promote your wellbeing and that of your family. Medical, dental, vision insurance 401(k) retirement plan participation with employer matching contribution Flexible spending accounts for healthcare and dependent care Employee and Family Assistance Program Flexible PTO and company paid holidays Tuition reimbursement Paid parental leave Wellness fund Short and Long Term Disability Basic and Buy-Up Life Insurance And more. These are a few of the benefits available to you. We have an offer that keeps up with trends as well as your needs and those of your family. Our dynamic work environments and cutting-edge collaboration tools foster a positive employee experience. We actively listen to employees' ideas. Whether through our surveys or programs, regular feedback and ongoing communication is encouraged. We're putting people first We're a bank on a human scale that stands out for its courage, entrepreneurial culture, and passion for people. Our mission is to have a positive impact on peoples' lives. Our core values of partnership, agility, and empowerment inspire us, and inclusivity is central to our commitments. We offer a barrier-free workplace that is accessible to all employees. We want our recruitment process to be fully accessible. If you require accommodation, feel free to let us know during your first conversations with us. We welcome all candidates What can you bring to our team? Come live your ambitions with us