Administrative Assistant, Human Resources Directors

Login to Apply Administrative Assistant, Human Resources Directors JOB STATUS: UNTIL FILLED POSTING DATE: 11/05/2024 POSTING NUMBER: 00006789 LOCATION: Human Resources POSITION TITLE: Administrative Assistant, Human Resources Directors JOB DESCRIPTION: Primary Purpose: Under moderate supervision organize and manage the routine work activities of the Human Resources Department office and provide clerical support to the Human Resources Directors and other staff members. RESPONSIBILITIES: Major Responsibilities and Duties Provide administrative support including answering the telephone, processing mail, filing, and word processing. Prepare correspondence, spreadsheets, forms, manuals, schedules, and reports for the Human Resources Directors and other department staff members. Assist with maintenance of information in employee database. Maintain a schedule of appointments and assist with scheduling interviews and meetings. Make meeting arrangements for Human Resources Directors including preparing materials, scheduling and setting up facilities, and arranging equipment. Make travel arrangements for Human Resources Directors as needed. Maintain confidentiality of information. Assist with planning and tracking budgets. Attendance at work is an essential function. Other duties as assigned by the supervisor or designee. EXPERIENCE: QUALIFICATIONS: Minimum Education/Certification: High school diploma or GED 30 credited college hours OR five years of experience as an administrative assistant or similar office experience Special Knowledge/Skills: Proficient skills in data entry, word processing, and file maintenance Ability to use software to develop spreadsheets, do word processing, and create presentations Ability to prioritize workflow to address the multiple needs of the supervisor or the department Ability to multi-task numerous complex administrative activities Basic math skills Effective organizational, communication, and interpersonal skills OTHER INFORMATION: Equipment Used: Uses computer, multi-line phone, printer, scanner, copier, calculator, and other common office equipment. Working Conditions Mental/Physical Demands/Environmental Factors: Occasional light lifting and carrying (under 15 pounds), pushing, reaching above shoulders, use of fingers, walking, standing, repeated bending, specific visual requirements (using computer), specific hearing requirements (phone conversations); work with frequent interruptions; maintain emotional control under stress; occasional prolonged or irregular work hours. JOB CONTACT INFORMATION: APPLY TO: The above statements are intended to describe the general purpose and responsibilities assigned to this job and are not intended to represent an exhaustive list of all responsibilities, duties and skills required. GROUP / GRADE: Wage/Hour Status: Hourly; Reports To: Human Resources Directors; Date Revised: September 2024 SALARY: Pay Grade: 5 DAYS: 230